Student Excess Contact Hour Summary

Report Location: Student>Student Data Validation>Funding Data Validation

Summary: Report will list students reported with excess contact hours. This is the number of hours above the allowable six hours per day of combined career and technical education and special education and related services in a designated instructional setting (IS) during a particular reporting period.
(IS=Instructional Setting)

Usage: Review students who are coded with more than 6 contact hours (combination of SPED and CTE) and/or will trigger PEIMS fatal rule 42405-0028.

Special Notes:

• Excess Hours in Instructional Setting elements are calculated by the SIS and the values are exported directly to the PEIMS interchange file (E0945, E1694, E1695)
• 2020-2021 and beyond Remote Attendance Adjustments
  • 42405 Special Education Attendance
    • RS Instructional Setting (E1692 – C035)
    • RA Instructional Setting (E1693 – C035)
    • RS Excess Hours in Instructional Setting (E1694)
    • RA Excess Hours in Instructional Setting (E1695)
    • RS Eligible Days Present in Instr Setting (E1690)
    • RA Eligible Days Present in Instr Setting (E1691)

Data Source(s): Summer PEIMS

• 42401 Special Programs Reporting Period Attendance Complex Type
• 42405 Special Education Attendance
  • Inst. Track (E0975)
  • Reporting Period Indicator (E0934 – C130)
  • Instructional Setting (E0173 – C035)
  • Excess Hours in Instructional Setting (E0945)
  • Eligible Days Present Instructional Setting (E0944)

Calculations:

• Total Excess Hours in Instructional Setting – sums all Excess Hours columns together
• Total Eligible Days Present X 5.75 – sums all Eligible Days Present columns together and multiplies the total by 5.75

Features:

• Fatals toggle
  • OFF – displays all students with excess hours
  • ON – displays only students who meet conditions of fatal rule 42405-0028
• Drill down on TX Unique Student ID to the student profile for CTE Attendance and SPED Attendance tabs to view granular level of data.