Report Location: Student>Student Custom Reports>Attendance Reports>Attendance Summary
Summary: This report displays cumulative totals by year found in principals and superintendents contact hour reports including regular attendance, special programs attendance, ADA and FTE results. It also shows each reporting period totals for campuses selected, both as a summary and for each individual campus.
Usage: Review attendance trends longitudinally across years to check for funding issues at the district or individual campus level.
Special Notes:
- “N/A” columns indicate the data was not collected by TEA for the respective year.
- “-” columns indicate no data reported by the LEA for the respective element and/or year.
- Summary and Reporting Period Totals for ADA and FTE calculations are static based upon the number of six weeks reporting data : (Sum(ADA or FTE reporting period 1 – 6)) / # of six weeks with data reported
- 2019-2020 COVID-19 ADA Adjustments per TEA Guidance: General Funding Question 1.
- Only reporting periods 1 – 4 are used in the 19-20 calculations, any 5-6 reporting period data is ignored.
- 2020-2021 through 2024-2025 COVID-19 Remote Attendance Adjustments
- Filter added for 2021 & 2022 Remote Attendance Instructional Method (see Features below). *RA/RS reporting not applicable Post 2025
- Total rows added for summing in person and remote attendance in order to produce longitudinal year’s comparisons (apples to apples).
- The Total rows only display when Remote Attendance filter is selected.
Data Source(s): PEIMS Summer records
2024-2025 and beyond (Ed-Fi)
- Student Attendance Domain-
- BasicReportingPeriodAttendance Entity (42400)
- CTEProgramReportingPeriodAttendance Entity(42410)
- CTEProgramReportingPeriodAttendance >Attendance Multiplier
- SpecialProgramsReportingPeriodAttendance Entity(42401)
- Attendance Event Indicator (E1085) = 11 Regular – SpecialEd Mainstream
- Attendance Event Indicator (E1085) = 02 Regular – Bilingual/ESL
- SpecialProgramsReportingPeriodAttendance Entity (42500)
- Alternative and Supplemental Services Domain –
- StudentLanguageInstructionProgramAssociation Entity (40110)
XML – pre 2024-2025
- Interchange Student Extension
- 40100 – Student Extension Complex Type
- Interchange Student Attendance
- 42400 – BasicReportingPeriodAttendanceExtension
- 42401 – SpecialProgramsReportingPeriodAttendanceExtension
- 42405 – Special Education Attendance
- 42410 – Career and Technical Education
- 42500 – Flexible Attendance
Definitions and Calculations:
Regular Attendance
- Percent in Attendance
- (Total Days Present / Total Days Membership) * 100
- Note: Percent in Attendance does not include flex attendance
- (Total Days Present / Total Days Membership) * 100
- Days Membership
- Grand Total Eligible Days + Total Ineligible Days + Total Days Absent
- Total Days Absent (E0036)
- Total Days Absent not eligible for Foundation School Program funding
- Total Days Present
- Total Eligible Days + Total RS Elig Days + Total RA Elig Days + Total Ineligible Days
- Total Ineligible Days (E0936)
- Total Days Present but Ineligible for Foundation School Program funding
- Grand Total Eligible Days
- Total Eligible Days + Total RS Elig Days + Total RA Elig Days
- Total Eligible Days (E0937)
- Total Days Present and Eligible for Foundation School Program funding
- Flex Total Eligible Days
- Lesser of Flex Attend Equivalent Days Present (Flex Attend Total Eligible Minutes Present (E1046) /240) or Number Days Taught
- (Grand Total + Flex Total) Eligible Days
- Grand Total Eligible Days + Flex Total Eligible Days
- Note: Allows districts who offer flex attendance to have a better idea of their total eligible days present for FSP funding and be able to compare true eligible days present longitudinally across years
- Grand Total Eligible Days + Flex Total Eligible Days
Special Programs Attendance
Bilingual/ESL Program
- Elig Days Bilingual/ESL (E0938)
- Pre 2019-2020 Total Elig Bilingual/ESL Days Present (E0938)
- 2019-2020 through 2024-2025 (HB3) BE – Elig Days Bilingual/ESL + D1 – Elig Days Bil Dual Lang + D2(EL) – Elig Days Bil Dual Lang + D2(EP) – Elig Days Bil Dual Lang
- 2025-2026 forward (HB2) New Bilingual/ESL Funding Codes (B1, E1, D3, D4, D5, D6)
2019-2020 through 2024-2025 (HB3) Bilingual/ESL
- BE – Elig Days Bilingual/ESL (E0938)
- BE – Elig Days Bilingual/ESL + RS BE – Elig Days Bilingual/ESL + RA BE – Elig Days Bilingual/ESL
- BE – Elig Days Bilingual/ESL
- Bilingual/ESL Funding Code (E1651) = BE and LEP (E0790) = 1
- BE – Elig Days Bilingual/ESL
- BE – Elig Days Bilingual/ESL + RS BE – Elig Days Bilingual/ESL + RA BE – Elig Days Bilingual/ESL
- D1 – Elig Days Bil Dual Lang (E0938)
- D1 – Elig Days Bil Dual Lang + RS D1 – Elig Days Bil Dual Lang + RA D1 – Elig Days Bil Dual Lang
- D1 – Elig Days Bil Dual Lang (E0938)
- Bilingual/ESL Funding Code (E1651) = D1 and LEP (E0790) = 1
- D1 – Elig Days Bil Dual Lang (E0938)
- D1 – Elig Days Bil Dual Lang + RS D1 – Elig Days Bil Dual Lang + RA D1 – Elig Days Bil Dual Lang
- D2 (EL) – Elig Days Bil Dual Lang (E0938)
- D2 (EL) – Elig Days Bil Dual Lang + RS D2 (EL) – Elig Days Bil Dual Lang + RA D2 (EL) – Elig Days Bil Dual Lang
- D2(EL) – Elig Days Bil Dual Lang
- Bilingual/ESL Funding Code (E1651) = D2 and LEP (E0790) = 1 *EL = English Learner
- D2(EL) – Elig Days Bil Dual Lang
- D2 (EL) – Elig Days Bil Dual Lang + RS D2 (EL) – Elig Days Bil Dual Lang + RA D2 (EL) – Elig Days Bil Dual Lang
- Total D2 (EP) – Elig Days Bil Dual Lang (E0938)
- D2 (EP) – Elig Days Bil Dual Lang + RS D2 (EP) – Elig Days Bil Dual Lang + RA D2 (EP) – Elig Days Bil Dual Lang
- D2(EP) – Elig Days Bil Dual Lang
- Bilingual/ESL Funding Code (E1651) = D2 and LEP (E0790) = 0, F, S, 3, 4 , 5 * EP = English Proficient
- D2(EP) – Elig Days Bil Dual Lang
- D2 (EP) – Elig Days Bil Dual Lang + RS D2 (EP) – Elig Days Bil Dual Lang + RA D2 (EP) – Elig Days Bil Dual Lang
2025-2026 forward (HB2)
- B1 – Elig Days Bilingual (E0938)
- Emergent Bilingual Indicator (E0790) = 1 AND Bilingual/ESL Funding Code (E1651) = “B1”
- E1 – Elig Days ESL (E0938)
- Emergent Bilingual Indicator (E0790) = 1 AND Bilingual/ESL Funding Code (E1651) = “E1”
- D3 (EB) – Elig Days Dual Lang (E0938)
- Emergent Bilingual Indicator (E0790) = 1 AND Bilingual/ESL Funding Code (E1651) = “D3”
- D4 (Non-EB) Elig Days Dual Lang (E0938)
- Emergent Bilingual Indicator (E0790) = (F, S, 3, 4, 5 or 0) AND Bilingual/ESL Funding Code (E1651) = “D4”
- D5 (EB) – Elig Days Alt Dual Lang (E0938)
- Emergent Bilingual Indicator (E0790) = 1 AND Bilingual/ESL Funding Code (E1651) = “D5”
- D6 (Non-EB) – Elig Days Alt Dual Lang (E0938)
- Emergent Bilingual Indicator (E0790) = (F, S, 3, 4, 5 or 0) AND Bilingual/ESL Funding Code (E1651) = “D6”
Early Education
- Pre 2019-2020 – Not Applicable
- 2019-2020 through 2024-2025 (HB3)
- Early Ed Eco Dis Elig Days (E0937) where (E0017 = KG, 01, 02, 03) and Eco Dis (E0785 = 01, 02, 99)
- Early Ed Lang Elig Days (E0937) where (E0017 = KG, 01, 02, 03) and LEP (E0790 = 1) AND Bilingual/ESL Funding Code (E1651) = BE, D1 or D2
- 2025-2026 forward (HB2)
- Early Ed Eco Dis Elig Days (E0937) where (E0017 = KG, 01, 02, 03) and Eco Dis (E0785 = 01, 02, 99)
- Early Ed Lang Elig Days (E0937) where (E0017 = KG, 01, 02, 03) and LEP (E0790 = 1) AND Bilingual/ESL Funding Code (E1651) =B1, E1, D3 or D5
- Total Elig Days Residential Facility
- Elig Days Residential Facility + RS Elig Days Res Fac + RA Elig Days Res Fac
- Elig Days Residential Facility (E1652) *HB3 19-20
- Elig Days Residential Facility + RS Elig Days Res Fac + RA Elig Days Res Fac
- Total Eligible Days Pregnancy Rel Serv
- Eligible Days Pregnancy Rel Serv + RS Elig Days Preg Rel Serv + RA Elig Days Preg Rel Serv
- Eligible Days Pregnancy Rel Serv (E0939)
- Eligible Days Pregnancy Rel Serv + RS Elig Days Preg Rel Serv + RA Elig Days Preg Rel Serv
- Total Eligible Days SpecEd Mainstream
- Eligible Days SpecEd Mainstream + RS Elig Days SpecEd Main + RA Elig Days SpecEd Main
- Eligible Days SpecEd Mainstream (E0940)
- Eligible Days SpecEd Mainstream + RS Elig Days SpecEd Main + RA Elig Days SpecEd Main
ADA
- Bilingual/ESL Refined ADA
- Pre 2019-2020 Total Elig Bilingual/ESL Days Present (E0938) / Number Days Taught (E0935)
- 2019-2020 through 2024-2025 (HB3)
- BE – Elig Days Bilingual/ESL (E0938) + D1 – Elig Days Bil Dual Lang (E0938) + D2(EL) – Elig Days Bil Dual Lang(E0938) + D2(EP) – Elig Days Bil Dual Lang / Number Days Taught (E0938)
- ADA calculation : by Bilingual/ESL Funding Code (E1651): Bilingual/ESL Eligible Days (E0938) / Number Days Taught (E0935)
- 2025-2026 forward (HB2) New Bilingual/ESL Funding Codes(E1651) (B1, E1, D3, D4, D5, D6)
- Early Education Refined ADA
- 2019-2020 through 2024-2025 (HB3)
- Early Ed Eco Dis Elig Days (E0937) where (E0017 = KG, 01, 02, 03) and Eco Dis (E0785 = 01, 02, 99) divided by Number Days Taught (E0935)
- Early Ed Lang Elig Days (E0937) where (E0017 = KG, 01, 02, 03) and LEP (E0790 = 1) AND Bilingual/ESL Funding Code (E1651) = BE, D1 or D2 divided by Number Days Taught (E0935)
- 2025-2026 forward (HB2)
- Early Ed Eco Dis Elig Days (E0937) where (E0017 = KG, 01, 02, 03) and Eco Dis (E0785 = 01, 02, 99) divided by Number Days Taught (E0935)
- Early Ed Lang Elig Days (E0937) where (E0017 = KG, 01, 02, 03) and LEP (E0790 = 1) AND Bilingual/ESL Funding Code (E1651) =B1, E1, D3 or D5 diviided by Number Days Taught (E0935)
- 2019-2020 through 2024-2025 (HB3)
- Residential Facility Refined ADA *new HB3 19-20
- Elig Days Residential Facility (E1652) / Number Days Taught (E0935)
- Spec Ed Mainstream Refined ADA
- Eligible Days SpecEd Mainstream (E0940) / Number Days Taught (E0935)
FTE
- Pregnancy Rel Serv FTE
- (Eligible Days Pregnancy Rel Serv(E0939) * 0.2936) / Number Days Taught (E0935)
- Career & Technical Ed FTE (E0950, E0951, E0952, E0953, E0954, E0955) – Sunset with HB1525 as of 20-21.
- Contact Hours = Eligible Days Present V1, V2, V3, V4, V5, V6 * Weighted value (V1 – V6)
- Career & Technical Ed FTE = Total Contact Hours / (Number Days Taught * 6)
- Career & Technical Ed Tier FTE (E0950, E0951, E0952) – effective 21-22 per HB1525 by new CTEMultiplier complex reporting
- Tier 1 – Not an Approved Program of Study – student is enrolled in a CTE Service ID NOT assigned to a Program of Study (POS)Reference TEA Program of Study resources for service ids and weighted funding by POS.
- Tier 2 – Levels 1 & 2 in an Approved Program of Study ; student is enrolled in a CTE Service ID designated as a Level 1 or Level 2 course per TEA Program of Study references noted above.
- Tier 3 – Levels 3 & 4 in an Approved Program of Study ; student is enrolled in a CTE Service ID designated as a Level 3 or Level 4 course per TEA Program of Study references noted above.
- Career & Technical Ed FTE = Total Contact Hours / (Number Days Taught * 6)
- Career & Technical Education FTE = Total Instructional Track Contact Hours / (DAYS_TAUGHT * 6)
- Contact Hours = (Total eligible days present + RS Total eligible days present + RA Total eligible days present * WEIGHT)Multiply the sum of Career and Technical Education eligible days present by the corresponding weight factor to calculate contact hours:
- (V1 – weight 1)
- (V2 – weight 2)
- (V3 – weight 3).
- Contact Hours = (Total eligible days present + RS Total eligible days present + RA Total eligible days present * WEIGHT)Multiply the sum of Career and Technical Education eligible days present by the corresponding weight factor to calculate contact hours:
- Special Education FTE (E0944)
- Contact Hours = (Eligible Days Present In Instr Setting * Weighted value) – Excess Hours in Instructional Setting (E0945)
- Special Education FTE = Total Contact Hours / (Number Days Taught * 6)
ADA
- Regular Program Refined ADA
- Total Refined ADA – Career & Technical Ed FTE – Special Education FTE
- Total Regular Program Refined ADA
- Grand Total Refined ADA – Total Career & Technical Ed FTE – Total Special Education FTE
Features:
- Filter on:
- Attendance Categories
- Regular Attendance
- Special Programs Attendance
- ADA
- FTE
- Multi-select Instructional Track
- Multi-select Campus
- Multi-select Grade Level
- Elementary
- Middle
- High School
- Multi-select Year (default most recent 3 years)
- 2021 & 2022 Remote Attendance Instructional Method (Default in person-RA/RS not selected) * This filter applies through 2024-2025 RA/RS Reporting.
- Remote Asynchronous – Additionally displays RA attendance rows
- Remote Synchronous – Additionally displays RS attendance rows
- Attendance Categories
- Export to Excel contains the campus at the beginning of each campus row to enable sorting elements by campus (sort column B, then column A)
- Graph Control under ‘Tools’
- Trend Line or Bar Graph
- Apply selection to all tables
- Leave checked to apply selections on top chart to all charts below
- Click to remove check and individually select elements in every chart