Fall CTE Class Service ID’s With Less Than 45 Minutes

Report Location: Student>Student Data Validation>Funding Data Validation and Staff>Staff Data Validation

Summary: This report will trigger a list of CTE courses who do not appear to be meeting for the 45 min per days required for funding, along with the campus, teacher, service ID, minutes and number of students associated with the class.

Usage: Locate CTE courses that are not eligible for funding. Check to ensure minutes were entered into SIS correctly for accurate reporting, and if so, then strive to extend the length of bell schedule minutes for each course in order to claim funding.

Special Notes:

• Updated 12/11/2025 – Modified report to separate out Classroom Positions so it is clear who is the teacher of record and to assist with support and assistant teacher reporting from the master schedule. Added Classroom Position and Number of Students to the display and Class ID drill down.
• This report uses the 30090 Responsibility Monthly Minutes – E1057 element that is exported from the SIS to the PEIMS files. If those numbers appear low, you will need to review the source master schedule for the classes involved to determine what could be causing the decrease. Questions to ask: are they block scheduling courses, is days met involved, is there a table conversion that is incorrect? Basically, the monthly minutes’ source is from the PEIMS files your vendor produces; there is no calculation in OnDataSuite for the monthly minutes, only minutes by day.
• There is no reporting in PEIMS if an LEA/campus operates on a 4 day or 5 day schedule (meaning TEA can’t use anything except documentation outside of PEIMS), so we can’t eliminate classes that are less than 45 minutes based on dividing by 20. If you are on a 4 day schedule, you would need to divide the Monthly Minutes by 16 instead of 20 using a formula in the exported spreadsheet.

Data Source: Fall PEIMS

• 30090 Responsibility

Definitions:

• Classroom Position – E1454 (C309)
• Service ID
  • Ed-Fi:
    • E3071- Course Code for CTE courses based on staff 30090 record
  • XML:
    • E0724 – Service ID for CTE courses from code table C022
      • 2020-2021 and beyond based on staff 30090 record
      • Prior to 2020-2021 based on student 170 record
• Class ID – E1056
• Monthly Minutes – E1057
• Number of Students – E0170

Calculations:

• Minutes Per Day – Calculated by taking the 30090 Responsibility Monthly Minutes (E1057) / 20 Days (number of days for the 4 weeks in Oct)

Features:

• Filter:
  • Single select Year (Default most recent fall PEIMS staff responsibility record)
• Drill down on the TX Unique Staff ID to go to the staff profile level (must have access)
• Drill down on the Class ID to see ALL teacher records associated with the course