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HB3 Student FTE -Spec Ed, CTE, Adv CTE, PRS

Summary: This report provides Student FTE data for HB3 program funding related to Special Education, Career and Technical Education and Advanced Career Technical Incentive Allotment and Pregnancy Related Services on a single report.

Usage: Use aide to help complete the Summary of Finance(SOF) template data elements related to program FTE calculations as defined by HB3.

Special Notes: As TEA provides updates for the 19-20 HB3 funding changes, the reports will be updated.

  • 2019-2020 COVID-19 FTE Adjustments per TEA GuidanceGeneral Funding Question 1. – Steps 1 – Steps 2 applied on this report. Step 3 is outside the scope of this report at this time. (see Calculations below for details)
  • 2020-2021 COVID-19 Remote Attendance Adjustments
    • Totals include RS and RA remote attendance per the respective section calculation.

Data Source(s):

Fall PEIMS

  • Interchange Student Extension
    • 40100/49010 TX-Student Characteristics Type Sub-Category

Summer PEIMS

  • Interchange Student Attendance Extension
    • 42400 Basic Reporting Period Attendance Extension Complex Type
    • 42401 Special Programs Reporting Period Attendance Extension Complex Type
  • Interchange Student Transcript Extension
    • 43415 Course Transcript Extension Complex Type

Calculations:


2019-2020 COVID-19 ADA:

REQUIRED: 2018-2019 Summer PEIMS files and 2019-2020 Summer PEIMS files uploaded for this calculation to accurately compute.

  • 2018-2019 Historical Ratio =2018-2019 Refined ADA (1-6 six weeks) divided by 2018-2019 Refined ADA (1-4 six weeks).
    • This ratio will display at the top of the HB3 Student FTE report on the 2019-2020 year ONLY.
    • It will be used in the Covid-19 Adjusted Refined Total calculation for all FTE sections of the report.
  • 2019-2020 5th and 6th six weeks data will display N/A per TEA guidance that it will be ignored for 19-20 calculations.
  • 2019-2020 Covid-19 Adjusted Refined Total = 1st – 4th six weeks FTE ((Sum of 1st – 4th six weeks)/4)) multiplied by the 2018-2019 Historical Ratio.

Special Education FTEs by instructional setting EXCEPT for Mainstream (40).

  • 2020-2021 RA/RS include:
    • Days Eligible by instructional Setting code = Total Days Eligible + RS Total Days Eligible + RA Total Days Eligible
    • Excess Hours in Instructional Setting code = Excess Hours in Instructional Setting + RS Excess Hours in Instructional Setting + RA Excess Hours in Instructional Setting
  1. Multiplying the sum of eligible days present for each grade within each Special Education instructional setting by the corresponding weight factor, then subtracting the hours excess to calculate the contact hours.
    Contact Hours = (DAYS_ELIG * WEIGHT) – HRS_EXCESS
  2. Adding together the contact hours for all Special Education instructional settings.
  3. Dividing the contact hours by 6 times the number of days taught to yield the Special Education FTE.
    Special Education FTE = Total Contact Hours / (DAYS_TAUGHT * 6)
  • The Special Education FTE by Instructional Setting section has been rearranged and grouped to match the Data Entry – SOF tab on the SOF template.
  • Refined Total = total of the six weeks FTE calculations and the total used in the SOF.

Career and Technical Education FTE:

  • 2020-2021 RA/RS include:
    • Days Eligible by V code = Total Days Eligible(V1-V6) + RS Total Days Eligible (V1-V6) + RA Total Days Eligible)V1-V6)
  • Grade-Level (7-12)– Career and Technical Education FTE is calculated by:
  1. Multiplying the sum of Career and Technical Education eligible days present (V1, V2, etc.) for each grade by the corresponding weight factor to calculate contact hours. Contact Hours = (DAYS_ELIG * WEIGHT)
  2. Adding together the contact hours for all Career and Technical Education codes within the track.
  3. Dividing the total contact hours for each track by 6 times the number of days taught to yield the Career and Technical Education FTE for the track. Career & Technical Education FTE = Total Track Contact Hours / (DAYS_TAUGHT * 6)
  • Summary – Career and Technical Education FTE is calculated by adding the Career and Technical Education FTE for each grade for all tracks within each reporting period.
  • Refined Total = total of the six weeks FTE calculations and the total used in the SOF.

Advanced Career and Technical Education FTE:

  • 2020-2021 RA/RS include:
    • Days Eligible by V code = Total Days Eligible(V1-V6) + RS Total Days Eligible (V1-V6) + RA Total Days Eligible)V1-V6)

Report produces CTE FTEs eligible for a flat amount of $50.00 per FTE by each six weeks with a refined total and CTE funding calculation.

  • Students who are enrolled in two or more advanced CTE courses are included (Service ID E0724) when the sum of the course credits/units is equal to or greater than 3. (red text indicates the update to the report released 6/18/20)
  1. Multiplying the sum of Career and Technical Education eligible days present (V1, V2, etc.) for each grade by the corresponding weight factor to calculate contact hours.
    Contact Hours = (DAYS_ELIG * WEIGHT)
  2. Adding together the contact hours for all Career and Technical Education codes within the track.
  3. Dividing the total contact hours for each track by 6 times the number of days taught to yield the Career and Technical Education FTE for the track.
    Career & Technical Education FTE = Total Track Contact Hours / (DAYS_TAUGHT * 6)
  • Refined Total – Career and Technical Education FTE is calculated by adding the campus-level Career and Technical Education FTE for each grade for all tracks within each reporting period.
  • Adv CTE Allotment – Refined Total x 50.00 (dollars)

P-Tech Students

P-Tech Campus reported in Fall PEIMS beginning 2019-2020 generates $50 per student enrolled in the designated campus.

  • Total Count = Count of P-Tech Indicator (E1612) students reported in Fall PEIMS by campus
  • Adv CTE Allotment – Total Count x 50.00 (dollars)

New Tech Students

New Tech Network Campus reported in Fall PEIMS beginning 2019-2020 generates $50 per student enrolled in the designated campus.

  • Total Count = Count of New Tech Indicator (E1647) students reported in Fall PEIMS by campus
  • Adv CTE Allotment – Total Count x 50.00 (dollars)

Pregnancy Related Services(PRS) FTE:

  • 2020-2021 RA/RS included:
    • PRS Days Eligible = Total PRS Days Eligible + RS Total PRS Days Eligible + RA Total PRS Days Eligible

This section will display PRS FTE’s by six weeks, and the Total Refined.

  • District Summary – Pregnancy-Related Services FTE is calculated as the number of pregnancy-related services days multiplied by 0.2936. The product is divided by the number of days taught for each grade within the reporting period/instructional track.
    Pregnancy Related Services FTE = ([DAYS_PREG * 0.2936] / DAYS_TAUGHT
  • Refined Total = total of the six weeks FTE calculations and the total used in the SOF.

Features:

  • Year filter (Default latest PEIMS file loaded)
  • Campus filter (Default all campuses)
  • Instructional Track filter (Default all instructional tracks)
  • Drill down on counts to see detailed student list

Resources for Calculations:

TEA HB3 Resource page: https://tea.texas.gov/About_TEA/Government_Relations_and_Legal/Government_Relations/House_Bill_3

Updated on 10/12/2021

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