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Low Attendance Report

Summary: This report allows the user to select a specific % attendance rate and list all students who have a percentage in attendance rate below what is selected. The default is 10%.

Usage: Use this report to find students who have low percentage in attendance rates in order to validate enrollment data or create interventions for chronically absent students.

Special Notes: To run this report for all students regardless of their percentage in attendance rate, change the % to 100%.

  • 2019-2020 COVID-19 ADA Adjustments per TEA GuidanceGeneral Funding Question 1.
    • Only reporting periods 1 – 4 are used in the 19-20 calculation, any 5-6 reporting period data is ignored.
  • 2020-2021 COVID-19 Remote Attendance Calculation Adjustments
    • RS Total Eligible Days Present -E1678
    • RA Total Eligible Days Present – E1679
    • Total Days Present = Total Eligible Days Present + RS Total Eligible Days Present + RA Total Eligible Days Present + Total Ineligible Days Present
    • Total Days Membership = Total Eligible Days Present + RS Total Eligible Days Present + RA Total Eligible Days Present + Total Ineligible Days Present + Total Days Absent
    • Percentage in Attendance = (Total Days Present/Total Days Membership) * 100

Data Source(s):

  • PEIMS Summer records
    • Interchange Student
      • 40100-Student Extension Complex
    • Interchange Student Attendance
      • 42400-Basic Reporting Period Attendance Extension Complex
  • PEIMS Fall records
    • Interchange Student
      • 40100-Student Extension Complex
    • Interchange Student Program
      • 40110 Student Program Extension Complex

Definitions:

  • Total Eligible Days Present-E0937
  • Total Days Absent-E0036
  • Total Ineligible Days Present-E0936

Calculations: All values are summed for all reporting periods selected (*note 2019-2020 COVID-19 exception).

  • Total Days Present = Total Eligible Days Present + Total Ineligible Days Present
  • Total Days Membership = Total Eligible Days Present + Total Ineligible Days Present + Total Days Absent
  • Percentage in Attendance = (Total Days Present/Total Days Membership) * 100

Features:

  • Filter on:
    • Single select Year (Default most recent summer PEIMS year loaded)
    • Single select Campus (Default All Campuses)
    • Single select Grade Level (Default All Grades)
    • Single select Ethnicity (Default All Ethnicities)
    • Single select Special Program Codes (Default no selection)
      • Fall Codes
        • At Risk – E0919 = 1 (C088)
        • Bilingual – E1042 = 2, 3, 4, 5 (C175)
        • ESL – E1043 = 2, 3 (C176)
        • Immigrant – E0797 = 1 (C088)
      • Summer Codes
        • Economic Disadvantage – E0785 = 01, 02, 99 (C054)
        • Gifted and Talented – E0034 = 1 (C088)
        • LEP – E0790 = 1 (C061)
        • Sped – E0794 = 1 (C088)
        • Migrant – E0984 = 1 (C088)
    • Single select Reporting period (Default All Reporting Periods)
    • % in attendance rate
Updated on 10/11/2021

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