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Six Weeks Attendance Report

Summary: This report displays percent in attendance by grade level for each six weeks reporting period and cumulative total. It also displays a longitudinal line graph for percentage of attendance and refined ADA for current year and the previous 4 years.

Usage: Allows administrators to see how percent in attendance has changed over time and develop strategies for improving ADA during certain six weeks reporting periods.

Special Notes:

  • 2019-2020 COVID-19 ADA Adjustments per TEA GuidanceGeneral Funding Question 1.
    • Only reporting periods 1 – 4 are used in the 19-20 calculations, any 5-6 reporting period data is ignored.
  • 2020-2021 COVID-19 Remote Attendance Calculation Adjustments
    • RS Total Eligible Days Present -E1678
    • RA Total Eligible Days Present – E1679
    • Percent in Attendance by six weeks reporting period = ((Total Eligible Days Present + RS Total Eligible Days Present + RA Total Eligible Days Present + Total Ineligible Days Present) / (Total Eligible Days Present + RS Total Eligible Days Present + RA Total Eligible Days Present + Total Ineligible Days Present + Total Days Absent)) * 100 rounded to 1 decimal
    • Refined ADA = (Total Eligible Days Present + RS Total Eligible Days Present + RA Total Eligible Days Present) / Number Days Taught

Data Source(s): PEIMS Summer records

  • Interchange Student Attendance
    • 42400-Basic Reporting Period Attendance Extension

Calculations:

  • Total Days Absent – E0036
  • Total Ineligible Days Present – E0936
  • Total Eligible Days Present – E0937
  • Number Days Taught – E0935
  • Percent in Attendance by six weeks reporting period = ((Total Eligible Days Present + Total Ineligible Days Present) / (Total Eligible Days Present + Total Ineligible Days Present + Total Days Absent)) * 100 rounded to 1 decimal
  • Refined ADA by year – Refined ADA Total – Sum of all six-week periods, divided by six, and rounded to 3 decimals.
    • (Total Eligible Days Present First Six Weeks / Number Days Taught First Six Weeks) +
    • (Total Eligible Days Present Second Six Weeks / Number Days Taught Second Six Weeks) +
    • (Total Eligible Days Present Third Six Weeks / Number Days Taught Third Six Weeks) +
    • (Total Eligible Days Present Fourth Six Weeks / Number Days Taught Fourth Six Weeks) +
    • (Total Eligible Days Present Fifth Six Weeks / Number Days Taught Fifth Six Weeks) +
    • (Total Eligible Days Present Sixth Six Weeks / Number Days Taught Sixth Six Weeks) = Total Result
    • Total Result / Number of reporting periods with values = Refined ADA Total

Features:

  • Filter on:
    • Year
    • Campus
      • Cnt/District Number – all campus totals combined (Default)
      • Campus Summary – summary of individual campuses selected
      • Multi-select campus – each campus displayed separately
      • Note: Options can be selected at the same time
  • Tools drop-down:
    • Hide Zero Value Rows/Show Zero Value Rows allows display of grade levels with no data to be turned off/on
      • Note: Default for District Summary is Show Zero Value Rows; default once a campus(es) is selected is Hide Zero Value Rows
  • Graph zooming
Updated on 11/04/2021

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