Cohort Preliminary Preview 

Report Location: Student>Student Custom Reports>Graduation / Dropouts / Cohorts

Summary: This report provides a count by campus and all campuses summary for students in the cohort Prelim 4 Year Longitudinal Cohort file from TEAL, along with counts for the leaver and current year statuses of those students.

• Note: Requires the TEAL>Prelim 4 Year Longitudinal Cohort file to be loaded in the File Center. See Loading TEAL – Prelim 4 Year Longitudinal Cohort for further information on loading files.

Usage:

• Use this report to review current year PEIMS reporting information for the preliminary cohorts TEA has appropriated to your district in the November time-frame.
• Ensure that cohort students with No PEIMS Record are accounted for in some reporting capacity to avoid underreported “dropouts”.
• Ultimately, this report should be used to help keep a running tally of your TEA preliminary cohorts during the current school year.

Special Notes:

• Totals for all subset columns might not add up to the Cohort Students column due to students counting in more than one column. For example, a student could be recorded as a leaver and a return snapshot student. Column counts not summing to the Cohort Students column could indicate an issue with PEIMS coding.
• Updated 6/3/2026: Movers have been added to the report, so the students in the No PEIMS Record column will need to be accounted for in some reporting capacity to avoid the potential of underreported “dropouts”.
• It will not include any new students who are added to the cohort during the year since the base starts with the TEA preliminary cohort students created in November (end of prior year reporting).
• Prior to 2019-2020
  • Grade level additionally included from the TEAL>Prelim 4 Year Longitudinal file
  • Grade level no longer reported starting with the 2019-2020 school year

Data Source(s):

• TEAL Prelim 4 Year Longitudinal
• PEIMS Fall and Summer Reporting

Definitions:

• Cohort Preliminary Campus and Students
  • Pulled from the TEAL>Prelim 4 Year Longitudinal Cohort file

Note: Remaining columns are a subset of the Cohort Preliminary Students columns and only include the students found in this section

• Estimated 4 Yr Longitudinal Graduated Rate
  • Only appears for campuses that have at least one Graduates (code 01) count
  • Numerator: Graduates, leaver reason E1001 = 01 across current and prior years
  • Denominator: Graduates leaver reason E1001 = 01 + Dropouts leaver reason E1001 = 98 or 08 across current and prior years + the Fall Re-Enrolled columns
    • Note: The Graduates (code 01) and Dropouts – Potential (code 98, 08) columns are only including students matching the cohort preliminary year’s filter for investigation purposes (only this data can be changed prior to the submission). To see all students who are included in the 4 Yr Longitudinal Graduated Rate column, drill down on the percentage. The total entries is the denominator and the leaver reason columns across years can be filtered for code 01 to reach the numerator.
    • Note: If a student is included in more than one Fall Re-Enrolled column (As of Snapshot, Within School Start Window, but Not enrolled on Snapshot, or Not within School Start Window), the student will only count once in the denominator.
  • Calculation: Numerator / Denominator * 100 rounded to the tenth
• PEIMS Leavers (left prior year or over summer)
  • Graduates (code 01) – Cohort students who have a leaver reason code (E1001) = 01
  • Dropouts (code 98, 08) – Cohort students who have a leaver reason code (E1001) = 98 or 08
  • All Other Codes – Cohort students who have a leaver record that does not have a leaver reason code (E1001) 01, 98, or 08
  • Prior to 2019-2020
    • Dropouts – Potential (code 98) – Cohort students who have a leaver reason code (E1001) = 98
    • All Other Codes – Cohort students who have a leaver record that does not have a leaver reason code (E1001) 01 or 98
• Movers
  • Cohort students whose most recent exit withdraw type = MV
    • These students should be reviewed to ensure they have actually been reported by another LEA through PEIMS data
• Fall Re-Enrolled
  • As of Snapshot – Cohort Students who have a subsequent year fall 40110 record
  • Within School Start Window, but Not enrolled on Snapshot – Cohort Students who have a subsequent year As Of Status Last Friday October = C
  • Not within School Start Window – Cohort Students who have a subsequent year As Of Status Last Friday October = D or E
• Summer Re-Enrolled
  • Summer Enrolled, Not in Fall PEIMS – Cohort Students who are not reported in the subsequent year fall reporting but are in the subsequent summer reporting
• Prior to
  • Graduates – Cohort students who have a graduate leaver record prior to the selected school year. This helps eliminate from the last No PEIMS Record column graduates who left in the past but are still a part of the Cohort.
  • Non-Grad Leavers – Cohort students who have a non graduate leaver record prior to the selected school year and are not included in the Graduates column. This helps eliminate from the last No PEIMS Record column homeschoolers, dropouts, etc. who left in the past but are still a part of the Cohort.
  • Prior to 2025-2026
    • Leavers – Cohort Students who have a leaver record prior to the selected school year. This helps eliminate from the last No PEIMS Record column homeschoolers, dropouts, etc. who left in the past but are still a part of the Cohort.
• No PEIMS Record – All Cohort Students not already reported in another preceeding column
  • These students need to be reviewed and accounted for in PEIMS reporting in some capacity to avoid potential underreported dropouts.

Features:

• Filter on:
  • Multi select Campus (Default All Campuses)
  • Cohort Preliminary Year (Default Most Recent Cohort Preliminary File Year in File Center)
• Use drill downs to review detailed student lists