Teacher Responsibility with Less Than 4 Hours per Day (4800 Monthly Minutes)

Report Location: Staff > Staff Custom Reports > Staff Data Validation >Teacher Responsibility with Less Than 4 Hours per Day (4800 Monthly Minutes)

Summary: HB 2 established the Teacher Retention Allotment (TRA) for school systems to compensate and retain teachers beginning with 25-26. This report is to provide an audit review of teachers reporting teaching less than 4 hours per day on average (based upon Fall PEIMS Monthly Minutes).
**As TEA 25-26 clarifications are provided related to HB2 TRA 4 hours per day reporting, OnDataSuite will update reporting to align with TEA final rules.

Usage: Review report forTeacher Responsibility records (Role ID/Staff Classification 087) where the sum of the Monthly Minutes is less than 4800 minutes.

• TEA defines Fall PEIMS Monthly Minutes reporting as 7 hrs/day * 5 days/week * 4 weeks/month = 60 min * 7 *5 * 4 = 8,400 Monthly Minutes.
• 4 hours per day = 60 * 4 * 5 * 4 = 4,800 Monthly Minutes

Reporting as of 24-25 school year for review and projected estimates for 25-26 TRA implementation.

Data Sources: Fall PEIMS records (as of 24-25 school year)

• Staff Category
  • 30040 –Staff Domain > Staff Entity
  • 30050 – Staff Domain > StaffEducationOrganizatonEmploymentAssociation Entity
  • 30090 – Teaching and Learning Domain > StaffEducationOrganizationAssignmentAssociation Entity

Definitions:

• Years Prof Experience – The TotalYearsProfExperience (E0130) as reported on the 30040 (Staff Entity)
• Role Id/Staff Classification – (E0721) reported on 30090 (StaffEducationOrganizationAssignmentAssociation Entity)
• Monthly Minutes (E1057) reported on 30090 (StaffEducationOrgranizationAssignmentAssociation Entity)

Calculations:

• Teachers with Less than 4 Hours per day (4800 Monthly Minutes) – sum of Teacher Responsibility Records (E0721 = 087) Monthly Minutes (E1057) < 4,800.

Features:

• Filters: Years -Default is the latest Fall Staff PEIMS year data loaded. (AS of 2024-2025 Fall PEIMS)
• Filters: District or Campus – can be run at the district level or for a single campus. Default is district level report. Filter is multi-select and has option to auto select all High School, Middle School and/or Elementary Schools based upon Campus/Org id:
  • Campuses registered in AskTED as Instructional : https://tealprod.tea.state.tx.us/TWEDSAPI/30/0/0/References/List/962
    • 001-040 – High School Campuses
    • 041-100 – Junior High or Middle School Campuses
    • 101-698 – Elementary School Campuses
• Filters: Focus List
• Drilldown on Total Teachers column count for detailed list of Staff with inidividual 087 Monthly Minutes indentified.
  • Tools Menu: from the Drilldown Staff list:
    • Export to CSV
    • Bookmark
    • Print Staff Profile
  • Drill down on Tx Unique Staff ID in list to review Staff Profile of an individual staff detailed reporting.
    

Tools Menu:

• Export to Excel
• Bookmark – https://kb.ondatasuite.com/knowledge-base/bookmarking-a-report/
• Report Notes