CTE Course Demographics Student Counts by Grade

Report Location: Student>Student Custom Reports>CTE>CTE Demographics

Summary: This report displays CTE Course student counts by grade level broken down by gender, ethnicity and special populations.

Usage: Use this report for TEA audit reporting and other various data reviews.

Special Notes:

• Summer PEIMS must be loaded for the desired year regardless if running by PEIMS or Class Roster Winter
• Report can be run at the region level for ESCs
• When selecting individual campuses with the District/Campus summary, the Campus Summary rows can have a lower amount than the sum of the values due to a student taking the same service ID at multiple campuses.
  • Ex: 1st semester completed course at campus 001, 2nd semester completed course at campus 002; student will count at each campus as 1 but in the campus summary only counted once.
• Total Student Counts rows at end of campuses (if chosen) and district/campus summary are unique ID counts of students (students only count once). The total may or may not be a sum of the individual CTE Service ID rows since students can be counted in more than one.

Data Sources:

• Interchange Student Extension
  • Student Extension
• Interchange Student Enrollment Extension
  • Student School Association Extension
• Interchange Student Program Extension
  • Student Program Extension

PEIMS CTE Courses

• Interchange Student Transcript Extension
  • Course Transcript Extension

Class Roster Winter CTE Courses

• Interchange Student Enrollment Extension
  • Student Section Association

Definitions:

• All gender and ethnicity counts are based on either summer PEIMS or Class Roster Winter CTE service IDs (E0724 – C022) depending on filter selected
• Special population counts are based on summer PEIMS
• Students are counted at the campus where the CTE Course was taken and only once per service ID. For example: Student A takes 13001800 – Floral Design 1st and 2nd semester at campus 001, student counts as 1 in campus 001; Student B takes 13001800 – Floral Design 1st semester at campus 001 and 2nd semester at campus 002, student counts as 1 in both campus 001 and campus 002 if selecting individual campuses but only 1 in the District/Campus Summary level.
• Special Populations (Summer PEIMS)
  • Special Education – E0794 = 1 (C088)
  • Eco Dis – E0785 > 00 (C054)
  • Emergent Bilingual – E0790 = 1 (C061)
  • Homeless – E1082 > 0 (C189)
  • Foster Care – E1528 = 1 (C196)
  • Military Connected – E1529 > 0 (C197)
  • Migratory – E0984 = 1 (C088)
    • Note: Migrant prior to 2024-2025

Features:

• Details/Totals
  • Details shows all individual CTE Service ID rows
  • Totals shows only the Total CTE Service ID rows and Total Student Counts row(s)

• Filter on:
  • Single select Year – Default most recent PEIMS summer or Class Roster Winter file
  • PEIMS or Class Roster Winter – Default PEIMS
    • Determines if CTE Service IDs come from PEIMS course completion or Class Roster Winter
  • Multi select CTE Service IDs – Default All CTE Service IDs
  • Multi select Campuses
    • District/Campus Summary – Selected alone displays district summary totals (Default)
    • Campus(es)
      • Selected without District/Campus Summary displays each campus individually separated
      • Selected with District/Campus Summary displays each campus individually separated along with a Campus Summary of all campuses selected
    • Note: If running at region level, Region/District Summary is available and works the same as the district level except it uses LEAs instead of campuses for individual selection.
  • Focus List – Use to run report for specific groups of students, for example, a specific special population like special education.
  • Reset Default Filters – Resubmits the report with the default filters
• Drill down on Student Counts to review detailed student information including the special populations indicators. Drilling down on the Total Student Counts row(s) will display one line per student even if the student is taking multiple CTE Service IDs.