Report Location: Student>Student Custom Reports>Average Daily Attendance (ADA) Reports
Summary: This report displays Early Education refined average daily attendance and percent in attendance for each six weeks and total by the different types of funding established by House Bill 3 beginning with the 2019-2020 school year. 25-26 HB2 Updates are reported.
Usage: Use this report to verify Early Education attendance for current year, review PIA for the different programs, and to eventually compare six weeks and total ADA and PIA with prior years.
Special Notes:
- Reference KB: https://kb.ondatasuite.com/knowledge-base/2019-2024-ra-rs-covid-19-attendance-references/ for details related to any COVID-19/RA/RS reporting definitions and calculation.
Data Source(s): PEIMS Summer records
- As of 25-26 Ed-Fi:
- Student Idnetification and Demographics Domain: StudetnEducationOgranzationAssociation (42100)
Student Attendance Domain: BasicReportingPeriodAttendance Entity (42400)
- Student Idnetification and Demographics Domain: StudetnEducationOgranzationAssociation (42100)
- Pre 25-26 (XML)
- Interchange Student Extension
- 40100 – Student Extension Complex Type
- Interchange Student Attendance Extension
- 42400 – Basic Reporting Period Attendance Extension Complex Type (for PIA calculation)
- Interchange Student Extension
Definitions:
- As of 25-26 (HB2 Udpates):
- Early Education Refined ADA District Summary. HB3 funding for grades K-3 only. Students may be duplicate counted in both rows.
- K-3 Educationally Disadvantaged students: Students classified as Economic Disadvantaged (E0785) =01, 02 or 99 and in grade K – 3.
- Basic Attendance ADA calculation for selected students.
- Basic Attendance ADA calculation for selected students.
- New as of 25-26 : All K-3 Students ADA – students in grades K-3 basic attendance ADA calcualtion.
- New as of 25-26: FSP-Eligible PreK (half-day ADA, 4 yr olds Only) – basic attendance ADA for all students 4 years old as of Sept 1 AND students is enrolled in PK ProgramType (E1078) = 2 or 3 (receiving services at least 4 hours per day.
- K-3 Educationally Disadvantaged students: Students classified as Economic Disadvantaged (E0785) =01, 02 or 99 and in grade K – 3.
- Early Education Refined ADA District Summary. HB3 funding for grades K-3 only. Students may be duplicate counted in both rows.
- Pre-2025-2026
- Early Education Refined ADA District Summary. HB3 funding for grades K-3 only. Students may be duplicate counted in both rows.
- K-3 Educationally Disadvantaged students: Students classified as Economic Disadvantaged (E0785) =01, 02 or 99 and in grade K – 3.
- Basic Attendance ADA calculation for selected students.
- K-3 Limited English Proficient Language Learner students: Students classified as LEP (E0790) = 1 and Bilingual/ESL Funding Code (E1651) = BE, D1 or D2 and in grade K-3.
- Basic Attendance ADA calculation for selected students.
- K-3 Educationally Disadvantaged students: Students classified as Economic Disadvantaged (E0785) =01, 02 or 99 and in grade K – 3.
- Early Education Refined ADA District Summary. HB3 funding for grades K-3 only. Students may be duplicate counted in both rows.
Calculations by Row Definition subset of students:
- Refined ADA by six weeks – Sum of all students’ total eligible days present (E0937) from 42400 Basic Reporting Attendance in a six-week period / number days taught (E0935) in the six week period
- Refined ADA Total – Sum of all six-week periods, divided by six, and rounded to 3 decimals.
- (Total Eligible Days Present First Six Weeks / Number Days Taught First Six Weeks) +
- (Total Eligible Days Present Second Six Weeks / Number Days Taught Second Six Weeks) +
- (Total Eligible Days Present Third Six Weeks / Number Days Taught Third Six Weeks) +
- (Total Eligible Days Present Fourth Six Weeks / Number Days Taught Fourth Six Weeks) +
- (Total Eligible Days Present Fifth Six Weeks / Number Days Taught Fifth Six Weeks) +
- (Total Eligible Days Present Sixth Six Weeks / Number Days Taught Sixth Six Weeks) = Total Result
- Total Result / 6 = Refined ADA Total
- PIA (Percent in Attendance) by six weeks and total = ((Total Eligible Days Present + Total Ineligible Days Present) / (Total Eligible Days Present + Total Ineligible Days Present + Total Days Absent )) * 100
Features:
- Filter on:
- Multi-select Years (Default most recent PEIMS summer file loaded)
- District/Campus Summary (Default District Summary)
- Multi-select Campuses
- Check District/Campus Summary in conjunction with campus(es) to display a campus summary of the campuses selected and each individual campus on a separate row
- All Grades Summary (Default All Grades Summary)
- Multi-Select Grades
- Check All Grades Summary in conjunction with grade level(s) to display a grade level summary of the grades selected and each individual grade level on a separate row
- Multi-select Instructional Tracks (Default All Tracks)
- Focus List to pull a group of students
- Use ‘Heatmap On’ and choose ADA or PIA with a minimum and maximum limit to highlight specific areas of concern
- Drill down on ADA counts to see detailed student lists ( RA/RS included in drilldowns)
Resources for Calculations:
TEA HB2 Funding Resouce: https://tea.texas.gov/about-tea/news-and-multimedia/correspondence/taa-letters/house-bill-2-hb-2-implementation-foundation-school-program-fsp-funding-formula-changes-and-preliminary-school-year-2025-2026-summary-of-finances-sof-reports (reference page 8 – Early Education Allotment)
TEA HB3 Resource page: https://tea.texas.gov/About_TEA/Government_Relations_and_Legal/Government_Relations/House_Bill_3