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Attendance Contact Hour Summary

Summary: This report displays cumulative totals by year found in principals and superintendents contact hour reports including regular attendance, special programs attendance, ADA and FTE results. It also shows each reporting period totals for campuses selected, both as a summary and for each individual campus.

Usage: Review attendance trends longitudinally across years to check for funding issues at the district or individual campus level.

Special Notes:

  • “N/A” columns indicate the data was not collected by TEA for the respective year.
  • “-” columns indicate no data reported by the LEA for the respective element and/or year.
  • Summary and Reporting Period Totals for ADA and FTE calculations are static (do not use preliminary six weeks): (Sum(ADA or FTE reporting period 1 – 6)) / 6
  • 2019-2020 COVID-19 ADA Adjustments per TEA GuidanceGeneral Funding Question 1.
    • Only reporting periods 1 – 4 are used in the 19-20 calculations, any 5-6 reporting period data is ignored.
  • 2020-2021 COVID-19 Remote Attendance Adjustments
    • Filter added for 2021 Remote Attendance Instructional Method (see Features below).
    • Total rows added for summing in person and remote attendance in order to produce longitudinal year’s comparisons (apples to apples).
      • Note: LEAs not doing remote attendance for 2020-2021 will see the same values for the in person and total rows.
    • Total rows include RS and RA remote attendance regardless of remote attendance filter selection.

Data Source(s): PEIMS Summer records

  • Interchange Student Extension
    • 40100 – Student Extension Complex Type
  • Interchange Student Attendance
    • 42400 – BasicReportingPeriodAttendanceExtension
    • 42401 – SpecialProgramsReportingPeriodAttendanceExtension
      • 42405 – Special Education Attendance
      • 42410 – Career and Technical Education
      • 42500 – Flexible Attendance

Definitions and Calculations:

Regular Attendance

  • Percent in Attendance
    • (Total Days Present / Total Days Membership) * 100
      • Note: Percent in Attendance does not include flex attendance
  • Days Membership
    • Grand Total Eligible Days + Total Ineligible Days + Total Days Absent
  • Total Days Absent (E0036)
    • Total Days Absent not eligible for Foundation School Program funding
  • Total Days Present
    • Total Eligible Days + Total RS Elig Days + Total RA Elig Days + Total Ineligible Days
  • Total Ineligible Days (E0936)
    • Total Days Present but Ineligible for Foundation School Program funding
  • Grand Total Eligible Days
    • Total Eligible Days + Total RS Elig Days + Total RA Elig Days
  • Total Eligible Days (E0937)
    • Total Days Present and Eligible for Foundation School Program funding
  • Flex Total Eligible Days
    • Lesser of Flex Attend Equivalent Days Present (Flex Attend Total Eligible Minutes Present (E1046) /240) or Number Days Taught
  • (Grand Total + Flex Total) Eligible Days
    • Grand Total Eligible Days + Flex Total Eligible Days
      • Note: Allows districts who offer flex attendance to have a better idea of their total eligible days present for FSP funding and be able to compare true eligible days present longitudinally across years

Special Programs Attendance

  • Total Elig Days Bilingual/ESL
    • Elig Days Bilingual/ESL + RS Elig Days Bilingual/ESL + RA Elig Days Bilingual/ESL
  • Elig Days Bilingual/ESL (E0938)
    • BE – Elig Days Bilingual/ESL + D1 – Elig Days Bil Dual Lang + D2(EL) – Elig Days Bil Dual Lang + D2(EP) – Elig Days Bil Dual Lang
    • Pre 2019-2020 Total Elig Bilingual/ESL Days Present (E0938)

  • Total BE – Elig Days Bilingual/ESL
    • BE – Elig Days Bilingual/ESL + RS BE – Elig Days Bilingual/ESL + RA BE – Elig Days Bilingual/ESL
  • Total D1 – Elig Days Bil Dual Lang
    • D1 – Elig Days Bil Dual Lang + RS D1 – Elig Days Bil Dual Lang + RA D1 – Elig Days Bil Dual Lang
  • Total D2 (EL) – Elig Days Bil Dual Lang
    • D2 (EL) – Elig Days Bil Dual Lang + RS D2 (EL) – Elig Days Bil Dual Lang + RA D2 (EL) – Elig Days Bil Dual Lang
  • Total D2 (EP) – Elig Days Bil Dual Lang
    • D2 (EP) – Elig Days Bil Dual Lang + RS D2 (EP) – Elig Days Bil Dual Lang + RA D2 (EP) – Elig Days Bil Dual Lang

Following rows use Total Elig Bilingual/ESL Days Present (E0938)

  • BE – Elig Days Bilingual/ESL
    • Bilingual/ESL Funding Code (E1651) = BE and LEP (E0790) = 1 *new HB3 19-20
  • D1 – Elig Days Bil Dual Lang
    • Bilingual/ESL Funding Code (E1651) = D1 and LEP (E0790) = 1 *new HB3 19-20
  • D2(EL) – Elig Days Bil Dual Lang
    • Bilingual/ESL Funding Code (E1651) = D2 and LEP (E0790) = 1 *EL = English Learner *new HB3 19-20
  • D2(EP) – Elig Days Bil Dual Lang
    • Bilingual/ESL Funding Code (E1651) = D2 and LEP (E0790) = 0, F, S, 3, 4 , 5 * EP = English Proficient *new HB3 19-20

  • Total Early Ed Eco Dis Elig Days
    • Early Ed Eco Dis Elig Days + RS Early Ed Eco Dis Elig Days + RA Early Ed Eco Dis Elig Days
  • Total Early Ed Lang Elig Days
    • Early Ed Lang Elig Days + RS Early Ed Lang Elig Days + RA Early Ed Lang Elig Days

Following rows use Total Eligible Days Present (E0937)

  • Early Ed Eco Dis Elig Days (E0017 = KG, 01, 02, 03) and Eco Dis (E0785 = 01, 02, 99) *new HB3 19-20
  • Early Ed Lang Elig Days (E0017 = KG, 01, 02, 03) and LEP (E0790 = 1) *new HB3 19-20

  • Total Elig Days Residential Facility
    • Elig Days Residential Facility + RS Elig Days Res Fac + RA Elig Days Res Fac
  • Elig Days Residential Facility (E1652) *new HB3 19-20
  • Total Eligible Days Pregnancy Rel Serv
    • Eligible Days Pregnancy Rel Serv + RS Elig Days Preg Rel Serv + RA Elig Days Preg Rel Serv
  • Eligible Days Pregnancy Rel Serv (E0939)
  • Total Eligible Days SpecEd Mainstream
    • Eligible Days SpecEd Mainstream + RS Elig Days SpecEd Main + RA Elig Days SpecEd Main
  • Eligible Days SpecEd Mainstream (E0940)

ADA

  • Total ADA rows combine in-person, RS + RA eligible days
  • Bilingual/ESL Refined ADA
    • BE – Elig Days Bilingual/ESL + D1 – Elig Days Bil Dual Lang + D2(EL) – Elig Days Bil Dual Lang + D2(EP) – Elig Days Bil Dual Lang / Number Days Taught (E0935)
      • Pre 2019-2020 Total Elig Bilingual/ESL Days Present (E0938) / Number Days Taught (E0935)
  • BE – Bilingual/ESL Refined ADA *new HB3 19-20
    • BE-Elig Days Bilingual/ESL / Number Days Taught (E0935)
  • D1 – Bil Dual Lang Refined ADA *new HB3 19-20
    • D1-Elig Days Bil Dual Lang / Number Days Taught (E0935)
  • D2(EL) – Bil Dual Lang Refined ADA *new HB3 19-20
    • D2(EL)-Elig Days Bil Dual Lang / Number Days Taught (E0935)
  • D2(EP) – Bil Dual Lang Refined ADA *new HB3 19-20
    • D2(EP)-Elig Days Bil Dual Lang / Number Days Taught (E0935)
  • Residential Facility Refined ADA *new HB3 19-20
    • Elig Days Residential Facility / Number Days Taught (E0935)
  • Spec Ed Mainstream Refined ADA
    • Eligible Days SpecEd Mainstream / Number Days Taught (E0935)
  • Early Ed Eco Dis Refined ADA *new HB3 19-20
    • Early Ed Eco Dis Elig Days / Number Days Taught (E0935)
  • Early Ed Lang Refined ADA *new HB3 19-20
    • Early Ed Lang Elig Days / Number Days Taught (E0935)

FTE

  • Total FTE rows combine in-person, RS + RA eligible days
  • Pregnancy Rel Serv FTE (E0939)
    • (Eligible Days Pregnancy Rel Serv * 0.2936) / Number Days Taught (E0935)
  • Career & Technical Ed FTE (E0950, E0951, E0952, E0953, E0954, E0955)
    • Contact Hours = Eligible Days Present V1, V2, V3, V4, V5, V6 * Weighted value (V1 – V6)
    • Career & Technical Ed FTE = Total Contact Hours / (Number Days Taught * 6)
  • Special Education FTE (E0944)
    • Contact Hours = (Eligible Days Present In Instr Setting * Weighted value) – Excess Hours in Instructional Setting (E0945)
    • Special Education FTE = Total Contact Hours / (Number Days Taught * 6)

ADA

  • Total Regular Program Refined ADA
    • Grand Total Refined ADA – Total Career & Technical Ed FTE – Total Special Education FTE
  • Regular Program Refined ADA
    • Total Refined ADA – Career & Technical Ed FTE – Special Education FTE
  • Grand Total Refined ADA
    • Grand Total Eligible Days / Number Days Taught (E0935)
  • Total Refined ADA
    • Total Eligible Days / Number Days Taught (E0935)
  • Preg Related Serv ADA
    • Eligible Days Pregnancy Rel Serv / Number Days Taught (E0935)

2020-2021 COVID-19 Remote Attendance Rows

  • Total RS Elig Days – E1678
  • Total RA Elig Days – E1679
  • RS Elig Days Bilingual/ESL – E1682
  • RA Elig Days Bilingual/ESL – E1683
  • RS BE – Elig Days Bilingual/ESL – Bilingual/ESL Funding Code (E1680) = BE and LEP (E0790) = 1
  • RA BE – Elig Days Bilingual/ESL – Bilingual/ESL Funding Code (E1681) = BE and LEP (E0790) = 1
  • RS D1 – Elig Days Bil Dual Lang – Bilingual/ESL Funding Code (E1680) = D1 and LEP (E0790) = 1
  • RA D1 – Elig Days Bil Dual Lang – Bilingual/ESL Funding Code (E1681) = D1 and LEP (E0790) = 1
  • RS D2 (EL) – Elig Days Bil Dual Lang – Bilingual/ESL Funding Code (E1680) = D2 and LEP (E0790) = 1
  • RA D2 (EL) – Elig Days Bil Dual Lang – Bilingual/ESL Funding Code (E1681) = D2 and LEP (E0790) = 1
  • RS D2 (EP) – Elig Days Bil Dual Lang – Bilingual/ESL Funding Code (E1680) = D2 and LEP (E0790) = 0, F, S, 3, 4 , 5
  • RA D2 (EP) – Elig Days Bil Dual Lang – Bilingual/ESL Funding Code (E1681) = D2 and LEP (E0790) = 0, F, S, 3, 4 , 5
  • RS Early Ed Eco Dis Elig Days – E1678
  • RA Early Ed Eco Dis Elig Days – E1679
  • RS Early Ed Lang Elig Days – E1678
  • RA Early Ed Lang Elig Days – E1679
  • RS Elig Days Res Fac – E1684
  • RA Elig Days Res Fac – E1685
  • RS Elig Days Preg Rel Serv – E1686
  • RA Elig Days Preg Rel Serv – E1687
  • RS Elig Days SpecEd Main – E1688
  • RA Elig Days SpecEd Main – E1689
  • RS Career & Technical Ed FTE – E1696, E1697, E1698, E1699, E1700, E1701
  • RA Career & Technical Ed FTE – E1702, E1703, E1704, E1705, E1706, E1707
  • RS Special Education FTE – E1690
  • RA Special Education FTE – E1691
  • Refined ADA and FTE follow same calculations as in-person but utilize the appropriate RS or RA values

Features:

  • Filter on:
    • Attendance Categories
      • Regular Attendance
      • Special Programs Attendance
      • ADA
      • FTE
    • Multi-select Instructional Track
    • Multi-select Campus
    • Multi-select Grade Level
      • Elementary
      • Middle
      • High School
    • Multi-select Year (default most recent 3 years)
    • 2021 Remote Attendance Instructional Method
      • Remote Asynchronous (Default) – Additionally displays RA attendance rows
      • Remote Synchronous – Additionally displays RS attendance rows
      • Remove check mark from both options for LEAs that only offer in person attendance
  • Export to Excel contains the campus at the beginning of each campus row to enable sorting elements by campus (sort column B, then column A)
  • Graph Control under ‘Tools’
    • Trend Line or Bar Graph
    • Apply selection to all tables
      • Leave checked to apply selections on top chart to all charts below
      • Click to remove check and individually select elements in every chart
    • Graph Zooming
Updated on 11/04/2021

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