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Loading District – AVID

The AVID Upload found on the File Center under District is used in conjunction with the AVID reports found under the Student>Student Custom Reports>AVID folder.  This upload/report is for the Advancement Via Individual Determination program.  If your district does not offer this at either the middle school or elementary level, this upload will not be utilized.

AVID Middle School

The AVID Middle School upload is used in the Student Custom Reports>AVID>AVID Secondary Site Data Collection Aid report.

Since course completion records are not reported for middle school students, it is necessary for the LEA to identify the 6-8 grade AVID students for reporting purposes.

Note: There is no high school AVID upload since we can utilize the service IDs to identify grades 9-12 in AVID (N1290001- Advancement Via Individual Determination I; N1290002 – Advancement Via Individual Determination II; N1290030 – Advancement Via Individual Determination III; N1290033 – Advancement Via Individual Determination IV).

Files should contain all 6-8 grade AVID middle school students for both the year of the report and the prior year due to reporting specifications which include the prior year data. If you have loaded a prior year file already, you will only have to upload a current year AVID middle school file.

AVID Elementary

The AVID Elementary upload is used in the Student Custom Reports>AVID>AVID Elementary Site Data Collection Aid report.

Since there is no identifying data for AVID reported to PEIMS for elementary students, it is necessary to upload the AVID elementary students.

AVID Upload Process

  • File should be in CSV comma delimited format
  • File should not contain a header
  • File cannot be compressed or zipped
  • File name must not contain spaces
  • When naming a file, only use letters, numbers, dashes or underscores
  • File is completely replaced every time upload occurs for a specific year

File Layout:

  • CSV file consists of a single column
    • Student ID containing one of the following: TX Unique ID, or State ID (SSN), or Local ID
    • Example: 1234567890

Click on the green upload button to upload the CSV file (must have administrative rights).

  1. Browse to the CSV file containing the AVID students.
  2. Click Open after selecting the file.
    • File is displayed in the loading area
  3. Select the appropriate Year and Submission (Elementary or Middle School) in the dropdown boxes.
  • Click the green ‘Start Upload’ button
    • OR Click the black X to delete file(s)
    • OR ‘Cancel Upload’ to completely stop the upload process
  • When data load is complete, scroll down to view the file.
    • Click on the Info link, far right-hand side, to see
      • Event Viewer with processing information
      • Edit file name to change the name of the file loaded

Note: While a file is loading, you may continue to work throughout the rest of the system, including file uploads for other areas.

Updated on 04/29/2022

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