1. Home
  2. Financial Well Being – General Fund Revenues and Expenditures Compared to Enrollment

Financial Well Being – General Fund Revenues and Expenditures Compared to Enrollment

Summary: Displays key financial totals with staff and student data.

Usage: Review for accuracy and program objectives.

Data Sources: Fall PEIMS submission and Mid-Year PEIMS Submission.

Definitions:

Ending Fund Balance-PEIMS 20032 ActualExtension Fund Code(E0316) Total for General Fund Codes 101, 102, 199, or 420 and Object Codes(E0318) 3400 through 3699.

Revenues- PEIMS 20032 ActualExtension Fund Code(E0316) Total for General Fund 101, 102, 199, or 420 and Object Codes(E0318) 5000 through 5999.

Expenditures- PEIMS 20032 Actual Extension Fund Code(E0316) Total for General Fund 101, 102, 199, or 420 and Object Codes(E0318) 6000 through 6900.

Student/Staff FTE Ratio- Enrollment / All staff FTE.

Enrollment-Fall PEIMS Snapshot count.

All Staff FTE- (% Day Employed / 100) for all Role ID’s.

Resources for definitions and calculations:
Example: Data Used for a 17-18 school year report.
-Fall snapshot count for 17-18 from the fall PEIMS submission submitted during the 09-10 school year.
-Actual 17-18 financial data from the Mid year financial submission submitted during 18-19 school year.

-FTEs are calculated in OnDataSuite for school years 2009-2010 and beyond. The current FTE Calculation will only process Staff Responsibilities which contain Monthly Minutes. Prior to 2009-2010, Staff Responsibilities were not reported with Monthly Minutes.

– Actual expenditures for a school year are submitted to TEA the following school year. Example; all revenue and expenditures for the 17-18 school year are reported to TEA in January 2019, during the 18-19 school year. Therefore, updated data for this report can only be generated by the district during the following year.

Mid-Year PEIMS files in OnDataSuite are associated with the year the data is reported (actual 2016-2017 data) as opposed to the year PEIMS collects (2017-2018). All reports reflect the use of the Mid-Year PEIMS data accurately upon the TEA PEIMS collections schedule. Years noted on these reports are the actual year the data is reported (2016-2017), not the PEIMS year collected (2017-2018).

Updated on 11/01/2021

Was this article helpful?