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HB3 Student FTE – Special Ed, CTE, PRS Post 2021

Summary: This report provides Student FTE data for HB3 and changes by HB1525 (21-22) program funding related to Special Education, Career and Technical Education , Career and Technical Incentive Allotment and Pregnancy Related Services on a single report.

Usage: Use aide to help complete the Summary of Finance(SOF) template data elements related to program FTE calculations as defined by HB3and HB1525.

Special Notes: As TEA provides updates for the 21-22 HB1525 funding changes, the reports will be updated.

  • Data Source(s):

Fall PEIMS

  • Interchange Student Extension
    • 40100/49010 TX-Student Characteristics Type Sub-Category

Summer PEIMS

  • Interchange Student Attendance Extension
    • 42400 Basic Reporting Period Attendance Extension Complex Type
    • 42401/42405 Special Programs Reporting Period Attendance Extension Complex Type
      • CTE Attendance Multilplier subcomplex required.
  • Interchange Student Transcript Extension
    • 43415 Course Transcript Extension Complex Type

Calculations:

Special Education FTEs by instructional setting EXCEPT for Mainstream (40).

  • RA/RS included:
    • Days Eligible by instructional Setting code = Total Days Eligible + RS Total Days Eligible + RA Total Days Eligible
    • Excess Hours in Instructional Setting code = Excess Hours in Instructional Setting + RS Excess Hours in Instructional Setting + RA Excess Hours in Instructional Setting
  1. Multiplying the sum of eligible days present for each grade within the reporting period/instructional track (from 42405 extension) within each Special Education instructional setting by the corresponding weight factor, then subtracting the hours excess to calculate the contact hours.
    Contact Hours = (DAYS_ELIG * WEIGHT) – HRS_EXCESS
  2. Adding together the contact hours for all Special Education instructional settings.
  3. Dividing the contact hours by 6 times the number of days taught to yield the Special Education FTE.
    Special Education FTE = Total Contact Hours / (DAYS_TAUGHT * 6)
  • The Special Education FTE by Instructional Setting section has been rearranged and grouped to match the Data Entry – SOF tab on the SOF template.
  • Refined Total = total of the six weeks FTE calculations divided by the number of reporting periods submitted with data and the total used in the SOF.

Career and Technical Education FTE:

  • Funding Tiers :
    • Tier 1 – Not an Approved Program of Study – student is enrolled in a CTE Service ID NOT assigned to a Program of Study (POS)
    • Tier 2 – Levels 1 & 2 in an Approved Program of Study ; student is enrolled in a CTE Service ID designated as a Level 1 or Level 2 course per TEA Program of Study references noted above.
    • Tier 3 – Levels 3 & 4 in an Approved Program of Study ; student is enrolled in a CTE Service ID designated as a Level 3 or Level 4 course per TEA Program of Study references noted above.

Campus-Level – Career and Technical Education FTE is calculated by:

  • Career & Technical Education FTE = Total Instructional Track Contact Hours / (DAYS_TAUGHT * 6)
    • Contact Hours = (Total eligible days present + RS Total eligible days present + RA Total eligible days present * WEIGHT)
      • Multiply the sum of Career and Technical Education eligible days present by the corresponding weight factor to calculate contact hours:
        • (V1 – weight 1)
        • (V2 – weight 2)
        • (V3 – weight 3).
    • Sum the contact hours for all Career and Technical Education codes within the reporting period/instructional track.
    • Divide the total contact hours for each track by 6 times the number of days taught to yield the Career and Technical Education FTE for the track.
  • Refined Total =total of the six weeks FTE calculations divided by the number of reporting periods submitted with data and the total used in the SOF.

Career and Technology Incentive Report:

  • HB1525 deleted the $50 allotment for student enrolled in 2 or more advanced CTE courses for 3 or more credits.

P-Tech Students

P-Tech Campus reported in Fall PEIMS beginning 2019-2020 generates $50 per student enrolled in the designated campus.

  • Total Count = Count of P-Tech Indicator (E1612) students reported in Fall PEIMS by campus
  • Adv CTE Allotment – Total Count x 50.00 (dollars)

New Tech Students

New Tech Network Campus reported in Fall PEIMS beginning 2019-2020 generates $50 per student enrolled in the designated campus.

  • Total Count = Count of New Tech Indicator (E1647) students reported in Fall PEIMS by campus
  • Adv CTE Allotment – Total Count x 50.00 (dollars)

Pregnancy Related Services(PRS) FTE:

  • RA/RS included:
    • PRS Days Eligible = Total PRS Days Eligible + RS Total PRS Days Eligible + RA Total PRS Days Eligible

This section will display PRS FTE’s by six weeks, and the Total Refined.

  • District Summary – Pregnancy-Related Services FTE is calculated as the number of pregnancy-related services days multiplied by 0.2936. The product is divided by the number of days taught for each grade within the reporting period/instructional track (from 42400 extension).
    Pregnancy Related Services FTE = ([DAYS_PREG * 0.2936] / DAYS_TAUGHT
  • Refined Total = total of the six weeks FTE calculations divided by the number of reporting periods submitted with data and the total used in the SOF.

Features:

  • Year filter (Default latest PEIMS file loaded)
  • Campus filter (Default all campuses)
  • Instructional Track filter (Default all instructional tracks)
  • Drill down on counts to see detailed student list

Resources for Calculations:

TEA HB3 Resource page: https://tea.texas.gov/About_TEA/Government_Relations_and_Legal/Government_Relations/House_Bill_3

21-22 HB1525 Updates to HB3 Funding: https://capitol.texas.gov/tlodocs/87R/billtext/html/HB01525F.htm#:~:text=%C2%A0SECTION%C2%A025.%C2%A0%C2%A0Section,the%20course%20qualifies

Updated on 05/13/2022

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