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Student/Teacher FTE Ratio – Potential Indicators of Financial Problems

Summary: This report contains a graphical representation and chart of the student enrollment to teacher/non teacher FTE ratios for the most recent 5 years of Fall PEIMS loaded in the FileCenter.

Usage: Use this report to review student to staff ratios of all staff, teacher and non-teacher FTEs over time.

Data Source(s): Fall PEIMS Records

  • Interchange Staff
    • 30050 – StaffEducationOrgEmploymentAssociationExtension
    • 30090 – StaffResponsibilitiesExtension
  • Interchange Student
    • 40110 – Enrollment

Definitions:

  • Enrollment – Total Student Enrollment on Snapshot
  • All Staff FTE – Total FTEs for Teachers and Non Teacher Role IDs (E0721) as reported on the 30090 & 30050 (Auxiliary Role ID – E1594) records
  • Teachers FTE – Total FTEs for Role IDs (E0721) 047 & 087 as reported on the 30090 record
  • Non Teachers FTE – Total FTEs for the following Role IDs as reported on the 30090 & 30050 (Auxiliary Role ID – E1594) records:
    • 002 – Art Therapist – Serves as Art Therapist
    • 003 – Assistant Principal – Assists the principal of a particular campus in any duties the principal may deem appropriate
    • 004 – Assistant/Associate/Deputy Superintendent – Assists the superintendent of a particular school district in any duties the superintendent may deem appropriate. Persons assigned to this role usually perform functions associated with more than one campus
    • 005 – Psychological Associate – Serves under the Licensed Specialist in School Psychology (LSSP) or psychologist to provide guidance and counseling services to students
    • 006 – Audiologist – The person who provides audiological services to students with hearing impairments
    • 007 – Corrective Therapist – Serves as Corrective Therapist
    • 008 – Counselor – Provides guidance and counseling services to students
    • 011 – Educational Diagnostician – Provides educational diagnostic services and individualized education program development
    • 012 – District Instructional Program Director or Executive Director – Serves under the superintendent, or higher grade instructional administrative officer, as the key specialist for a major instructional, instructional related, or pupil service program. Responsibilities may include curriculum development or supervision of programs or personnel whose assignments require certification or licensure. Only degreed, certified personnel may be placed in this category. Examples include, but are not limited to, staff serving as Director of Guidance and Counseling, Director of Curriculum, Director of Librarians, Director of Bilingual/ESL, Career and Technical Director, Director of Special Education, and Director of Social Studies
    • 013 – Librarian – Supervises library/learning resources center, or functions as one of several librarians, or learning resource specialists, on a major campus
    • 015 – Music Therapist – Serves as Music Therapist
    • 016 – Occupational Therapist – Serves as Occupational Therapist
    • 017 – Certified Orientation and Mobility Specialist (COMS)
    • 018 – Physical Therapist – Serves as Physical Therapist
    • 019 – Physician – Serves as school Physician
    • 020 – Principal – Serves as the instructional leader of the school whose duties include selecting teachers for the campus, setting education objectives, developing budgets for the campus, and working with school professionals to prepare individual development plans
    • 021 – Recreational Therapist – Serves as Recreational Therapist
    • 022 – School Nurse – A person that complies with TEC 21.003(b), ‘is licensed by the state agency that licenses that profession’, [Nurse Practitioner (NP), Registered Nurse (RN), Licensed Vocational Nurse (LVN)] is employed/contracted by the school district, and whose primary job responsibility is that of school nurse. Only persons licensed by the state agency that licenses nurses may be employed as a school nurse
    • 023 – LSSP/Psychologist – Serves as Licensed Specialist in School Psychology/Psychologist
    • 024 – Social Worker – Serves as the school social worker to provide comprehensive social services as a part of an education team. Social workers must be licensed by the Texas State Board of Examiners and must hold a bachelor’s or master’s degree
    • 026 – Speech Therapist/Speech-Language Pathologist – Serves as provider of speech-language pathology/speech therapy services
    • 027 – Superintendent/Chief Administrative Officer/Chief Executive Officer/President – The educational leader and administrative manager of the school district
    • 028 – Teacher Supervisor – Provides consultant services to teachers in a grade level, adjacent grades, in a teaching field, or group of related fields
    • 030 – Truant Officer/Visiting Teacher – Directs activities related to promoting and improving school attendance. Such certified staff members provide home, school, and community liaison services
    • 032 – Work-Based Learning Site Coordinator – The code for a Career and Technical Education teacher (087) assigned to career preparation work-based learning experiences is changed from 087 to 032 when visiting a student training site for the purpose of evaluating the student and consulting the employer
    • 033 – Educational Aide – Performs routine classroom tasks under the general supervision of a certified teacher or teaching team
    • 036 – Certified Interpreter – A state or nationally certified interpreter for the deaf who translates/transliterates for students who are deaf or hard of hearing, according to ARD committee recommendations. (Certified interpreters may be either professional or para-professional, depending on district classification)
    • 040 – Athletic Director – Used only when the staff member with such a title is performing administrative tasks directing the athletic program. Responsibilities may include supervision of coaches and other personnel in the athletic program. It is not used when coaching duties are being performed
    • 041 – Teacher Facilitator – Serves as an exemplary role model in assisting teachers with improving their classroom performance
    • 042 – Teacher Appraiser – Serves as an appraiser in the Texas Teacher Appraisal System
    • 043 – Business Manager – Serves as business manager or Chief Financial Officer (CFO)
    • 044 – Tax Assessor and/or Collector – Serves as district tax assessor, tax collector, or tax assessor-collector
    • 045 – Director of Personnel/Human Resources – Serves as personnel or human resources director055 – Registrar – Serves as school or district registrar
    • 054 – Department Head – Serves as head or chairman of a subject area department on a campus
    • 056 – Athletic Trainer – Serves as a trainer in the athletics program
    • 058 – Other Campus Professional Personnel – Serves as a professional staff member at one or more campuses
    • 064 – Specialist/Consultant – Provides technical assistance and professional development in various areas of an education service center
    • 065 – Field Service Agent – Provides coordinated assistance to districts and campuses
    • 100 – Instructional Materials Coordinator
    • 101 – Legal Services
    • 102 – Communications Professional (Including but not limited to Public Information Officer, Community Liaison)
    • 103 – Research/Evaluation Professional (Including but not limited to Analysis, Grant Writers)
    • 104 – Internal Auditor
    • 105 – Security (Including but not limited to Chief of Police, Investigators, Police Officers)
    • 106 – District/Campus Information Technology Professional (Including but not limited to Programmer/Analyst, Network Specialist, Database Administrator, PEIMS Coordinator, Other)
    • 107 – Food Service Professional (including but not limited to Dietician)
    • 108 – Transportation
    • 109 – Athletics (Other than Athletic Director)
    • 110 – Custodial
    • 111 – Maintenance
    • 112 – Business Services Professional (Including but not limited to Accounting, Budget, Professional Payroll Staff)
    • 113 – Other District Exempt Professional Auxiliary – Assign this role to district staff who are professional-level, noninstructional staff who cannot be classified in any other role regardless of where assigned. Physical work location is not a determining factor.
    • 114 – Other Campus Exempt Professional Auxiliary – Serves as a professional staff member at one or more campuses. Do not use this role unless no other role applies to the staff member.
    • Auxiliary Personnel:
    • 201 – Business/Finance (Accounting Clerk, Accounts Payable Clerk, Payroll Clerk, Purchasing Clerk)
    • 202 – Campus Office/Clerical (Receptionist, Secretary, Certification Specialist, Bookkeeper, Data Clerk, PEIMS Data
      Clerk, Registrar)
    • 203 – Central Office/Clerical (Receptionist, Secretary)
    • 204 – Child Nutrition
    • 205 – Human Resources (Certification Specialist, Human Resources Specialist)
    • 206 – Information Technology (Computer Technician, District PEIMS Data Coordinator, Help Desk Technician,
      Telecommunications Technician)
    • 207 – Campus Technology Specialist
    • 213 – Custodial
    • 214 – Maintenance
    • 215 – Plumber
    • 216 – Painter
    • 217 – HVAC
    • 218 – Electrician
    • 219 – Warehouse
    • 220 – Safety/Security
    • 221 – Transportation
    • 222 – Other Non-Exempt Auxiliary (Volunteers)

Calculations:

  • Student / Staff FTE Ratio = Enrollment / All Staff FTE
  • Student / Teacher FTE Ratio = Enrollment / Teacher FTE
  • Student / Non Teacher FTE Ratio = Enrollment / Non Teacher FTE

Features:

  • Campus Filter
  • Year filters (report defaults to 5 years of data) Filter to narrow to a specific set of years.
  • Zoom Graphing
  • Print or download Graph
  • Drilldown for list of students (Enrollment) or staff (FTEs) as user permissions allow

Special Notes:

  • Full-Time Equivalents (FTEs) measure the extent to which a person (or responsibility) occupies a full-time position and are calculated for each staff member reported through PEIMS. Example: Two different employees who each work half time would equal one Full Time Equivalent.
  • FTEs are calculated in OnDataSuite for school years 2009-2010 and beyond. The current FTE Calculation will only process Staff Responsibilities which contain Monthly Minutes. Prior to 2009-2010, Staff Responsibilities were not reported with Monthly Minutes.
  • There are two types of calculations of FTE:
    • If the number of days employed is equal to or greater than 187, then:
      • Employee FTE – % Day Employed / 100
    • If the number of days employed is less than 187, then:
    • Employee FTE – ((% Day Employed / 100) X (# Days Employed)) / 187
Updated on 11/01/2021

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