Low Attendance Report

Report Location: Student>Student Custom Reports>Attendance Reports>Attendance Student Detail

Summary: This report allows the user to select a specific % attendance rate and list all students who have a percentage in attendance rate equal to or below what is selected. The default is 89.99% (chronic absenteeism).

Usage: Use this report to find students who have low percentage in attendance rates in order to validate enrollment data or create interventions for chronically absent students.

Special Notes: To run this report for all students regardless of their percentage in attendance rate, change the % to 100.

• 2019-2020 COVID-19 ADA Adjustments per TEA Guidance: General Funding Question 1.
  • Only reporting periods 1 – 4 are used in the 19-20 calculation, any 5-6 reporting period data is ignored.
• 2020-2021 & 2021-2022 COVID-19 Remote Attendance Calculation Adjustments
  • RS Total Eligible Days Present -E1678
  • RA Total Eligible Days Present – E1679
  • Total Days Present = Total Eligible Days Present + RS Total Eligible Days Present + RA Total Eligible Days Present + Total Ineligible Days Present
  • Total Days Membership = Total Eligible Days Present + RS Total Eligible Days Present + RA Total Eligible Days Present + Total Ineligible Days Present + Total Days Absent
  • Percentage in Attendance = (Total Days Present/Total Days Membership) * 100

Data Source(s):

• PEIMS Summer records
  • Interchange Student
    • 40100-Student Extension Complex
  • Interchange Student Attendance
    • 42400-Basic Reporting Period Attendance Extension Complex
• PEIMS Fall records
  • Interchange Student
    • 40100-Student Extension Complex
  • Interchange Student Program
    • 40110 Student Program Extension Complex

Definitions:

• Total Eligible Days Present-E0937
• Total Days Absent-E0036
• Total Ineligible Days Present-E0936

Calculations: All values are summed for all reporting periods selected (*note 2019-2020 COVID-19 exception).

• Total Days Present = Total Eligible Days Present + Total Ineligible Days Present
• Total Days Membership = Total Eligible Days Present + Total Ineligible Days Present + Total Days Absent
• Percentage in Attendance = (Total Days Present/Total Days Membership) * 100

Features:

• Filter on:
  • Single select Year (Default most recent summer PEIMS year loaded)
  • Single select Campus (Default All Campuses)
  • Single select Grade Level (Default All Grades)
  • Single select Ethnicity (Default All Ethnicities)
  • Single select Special Program Codes (Default no selection)
    • Fall Codes
      • At Risk – E0919 = 1 (C088)
      • Bilingual – E1042 = 2, 3, 4, 5 (C175)
      • ESL – E1043 = 2, 3 (C176)
      • Immigrant – E0797 = 1 (C088)
    • Summer Codes
      • Economic Disadvantage – E0785 = 01, 02, 99 (C054)
      • Gifted and Talented – E0034 = 1 (C088)
      • Emergent Bilingual – E0790 = 1 (C061)
      • Sped – E0794 = 1 (C088)
      • Migrant – E0984 = 1 (C088)
  • Single select Reporting period (Default All Reporting Periods)
  • Data entry box for % in attendance rate