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Per Pupil Expenditures

Report Location: Finance > Finance Custom Reports > Actual/Audit Review Reports > Per Pupil Expenditures

Summary: Displays actual expenditures per pupil by object code. Filters to provide data by fund by organization code and by program intent code are available.

Usage: Review for accuracy and program objectives based upon your MidYear audited PEIMS expenditures.

*Reminder – OnDataSuite (ODS) reports the MidYear PEIMS data based upon the year the data represents and NOT the year the data is reported. Ex: MidYear PEIMS 22-23 is loaded under 22-23 in the TSDS PEIMS File Center, however all reporting on this data will be as of 21-22 in ODS.

Data Sources: 

Mid Year PEIMS records

  • Interchange ActualExtension – 20032

Fall PEIMS records

  • Interchange Student Extension – 40100
  • Interchange StudentEnrollmentExtension – 40110


Fall Membership

  • Count of students enrolled on the Fall Snapshot date –
    • eligible or ineligible for funding (As-of-Status code (E1002 = B, D, F or X
    • AND ADA Eligibility (E0787 ) = 1, 2, 3, 4, 5, 6, 7, 8 or 9

Object Code class sections

  • (61xx, 62xx, 63xx, 64xx, 65xx, 66xx) detailed or summarized based upon view selected


  • Subtotal of the Actual Amount (E0774) for the respective Object Code (E0318) row
  • Object Class Subtotals (6100, 6200, 6300, 6400, 6500, 6600) = sum of the respective object class Actual Amounts for detail rows (61xx, 62xx, 63xx, 64xx, 65xx or 66xx)

Per Pupil

  • Per Row: Actual Amount Total divided by the Fall Membership Count

Total (grand total row for each column) Per Pupil and Amount


  • Year filter (single select)
  • Fund filter (Multi-select) *Additional columns added for each fund selected
  • Organization filter (single select)
  • Program Intent Code filter (multi-select) *Additional columns added for each PIC selected
  • Details/Summary Toggle – Object code details per row reported on Default Detail view, only Object Code Class Subtotal reported on Summary View.
  • Hide Filters will supress the Year, Fund, Organization and PIC filter row
  • Tools include standard – Export to Excel, Bookmark and Report Info.

Resources for definitions and calculations:
Example: Data Used for an 21-22 school year report.
– Fall snapshot count for 21-22 from the Fall PEIMS submission submitted during the 21-22 school year.
– Actual 21-22 financial data from the Mid Year PEIMS submission submitted during 22–23 school year.
– Actual expenditures for a school year are submitted to TEA the following school year. Example; all revenue and expenditures for the 21-22 school year are reported to TEA in January 2023, during the 22-23 school year. Therefore, current year data for this report can only be generated by the district during the following year.

Updated on 10/30/2023

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