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Percentage in Attendance Comparison By Ethn, Gender, and Special Pop

Summary: This report displays percentage of attendance across multiple years by ethnicity, gender, and special populations for each six weeks reporting period and cumulative YTD totals.

Usage: Review attendance trends longitudinally across years to check for funding issues at the district or campus level.

Special Notes:

  • 2019-2020 COVID-19 ADA Adjustments per TEA GuidanceGeneral Funding Question 1
    • 2019-2020 Reporting Periods 5 and 6 will display Covid-19 and will be ignored for graphing and 19-20 Cumulative PIA calculation.
  • 2020-2021 COVID-19 Remote Attendance Calculation Adjustments
    • Percentage of Attendance (PIA) calculations are all based on the 42400 day elements
      • Sum of (E0937 Total Eligible Days Present + E1678 RS Total Eligible Days Present + E1679 RA Total Eligible Days Present + E0936 Total Ineligible Days Present) / Sum of (E0937 Total Eligible Days Present + E1678 RS Total Eligible Days Present + E1679 RA Total Eligible Days Present + E0936 Total Ineligible Days Present + E0036 Total Days Absent) * 100

Data Source(s):

  • Summer PEIMS records
    • Interchange Student
      • 40100 – StudentExtension
    • Interchange Student Program
      • 40110 – StudentProgramExtension
      • 41163 – StudentSpecialEdProgramAssociationExtension
    • Interchange Student Attendance
      • 42400 – BasicReportingPeriodAttendanceExtension
  • Fall PEIMS records
    • Interchange Student
      • 40100 – StudentExtension
        • E0919 – At Risk

Definitions:

  • Special Population
    • Special Education – E0794 = 1 (C088)
    • Economic Disadvantage – E0785 > 00 (C054)
    • LEP – E0790 = 1 (C061)
    • At Risk – E0919 = 1 (C088)
    • Gifted and Talented – E0034 = 1 (C088)
    • Migrant – E0984 = 1 (C088)
    • Homeless Status – E1082 > 0 (C189)
    • Unaccompanied Youth – E1084 = 1, 2, or 4 (C192)
    • Early Reading Indicator – E1522 = 1 (C195)
    • Military Connected – E1529 > 0 (C197)
    • Foster Care – E1528 = 1, 2, or a (C196)
    • RDSPD – E0833 > 0 (C067)

Calculations:

  • Percentage of Attendance (PIA) calculations are all based on the 42400 day elements
    • Sum of (E0937 Total Eligible Days Present + E0936 Total Ineligible Days Present) / Sum of (E0937 Total Eligible Days Present + E0936 Total Ineligible Days Present + E0036 Total Days Absent) * 100

Features:

  • Filter on:
    • Category (Default All)
      • Ethnicity
      • Gender
      • Special Population
    • Multi-select Year (Default most recent 3 years)
    • Multi-select Instructional Track (Default All)
    • Multi-select Campus (Default All)
      • Based on 42400 Campus ID Of Enrollment
      • High Schools
      • Middle Schools
      • Elementary Schools
    • Multi-select Grade Level (Default All)
      • Based on 42400 Grade Level Code
      • High Schools
      • Middle Schools
      • Elementary Schools
    • Multi-select Year (default most recent 3 years)
  • Hide/Show Reporting Periods
    • Show Reporting Periods (Default) shows each six weeks reporting periods plus the cumulative percentage in attendance
    • Hide Reporting Periods shows only the cumulative percentage in attendance column
  • Tools drop-down:
    • Heatmap
      • Highlight anomalies
      • Click Show/Hide Heatmap Options to adjust display
    • Graph Control
      • Pie, Bubble, Trend Line, or Bar Graph
      • Apply selection to all rows using ‘Select All’ check box above categories
      • Apply selection to all rows within each category by clicking the check box next to the category title (Ethnicity, Gender, Special Population)
      • Individually select rows within the categories
    • Graph Zooming
Updated on 11/03/2021

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