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Refined ADA Report

Summary: This report displays refined average daily attendance and percent in attendance for each six weeks and total.

Usage: Use this report to verify funding projections for current year and to compare six weeks percentages between campuses or grade levels.

Special Notes:

  • 2019-2020 COVID-19 ADA Adjustments per TEA GuidanceGeneral Funding Question 1. – Steps 1 – Steps 2 applied on this report. Step 3 is outside the scope of this report at this time. (see Calculations below for details)
  • 2020-2021 COVID-19 Remote Attendance Adjustments
    • Totals include RS and RA remote attendance per the calculation.
    • The Row will be labeled with (Covid-19 Remote) in the 2021 Year column.

Data Source(s): PEIMS Summer records

  • Interchange Student Attendance
    • 42400-Basic Reporting Period Attendance Extension Complex

Calculations:

  • 2019-2020 COVID-19 ADA:
    • REQUIRED: 2018-2019 Summer PEIMS files and 2019-2020 Summer PEIMS files uploaded into OnDataSuite for this calculation to accurately compute.
      • 2018-2019 Historical Ratio =2018-2019 Refined ADA (1-6 six weeks) divided by 2018-2019 Refined ADA (1-4 six weeks).
        • This ratio will display at the end of every 2019-2020 row.
        • It will be used in the Covid-19 Adjusted Refined Total calculation for all ADA sections of the report.
      • 2019-2020 rows will be shaded red to highlight the differences between years.
      • 2019-2020 5th and 6th six weeks data will display “Covid-19” indicating it will be ignored in the 19-20 calculations.
      • 2019-2020 Covid-19 Adjusted Refined Total = 1st – 4th six weeks Refined ADA ((Sum of 1st – 4th six weeks)/4)) multiplied by the 2018-2019 Historical Ratio
      • 2019-2020 Refined Total PIA = 1st – 4th six weeks PIA
  • Refined ADA by six weeks – Sum of all students’ total eligible days present in a six-week period / number days taught in the six week period
    • 2020-2021 RA/RS included: (Total eligible days present + RS Total eligible days present + RA Total eligible days present) / number days taught
  • Refined ADA Total – Sum of all six-week periods, divided by six, and rounded to 3 decimals.
    • (Total Eligible Days Present First Six Weeks / Number Days Taught First Six Weeks) +
    • (Total Eligible Days Present Second Six Weeks / Number Days Taught Second Six Weeks) +
    • (Total Eligible Days Present Third Six Weeks / Number Days Taught Third Six Weeks) +
    • (Total Eligible Days Present Fourth Six Weeks / Number Days Taught Fourth Six Weeks) +
    • (Total Eligible Days Present Fifth Six Weeks / Number Days Taught Fifth Six Weeks) +
    • (Total Eligible Days Present Sixth Six Weeks / Number Days Taught Sixth Six Weeks) = Total Result
    • Total Result / Number of reporting periods with values = Refined ADA Total
  • PIA (Percent in Attendance) by six weeks and total = ((Total Eligible Days Present + Total Ineligible Days Present) / (Total Eligible Days Present + Total Ineligible Days Present + Total Days Absent)) * 100
    • 2020-2021 RA/RS included: ((Total eligible days present + RS Total eligible days present + RA Total eligible days present + Total Ineligible Days Present) / (Total eligible days present + RS Total eligible days present + RA Total eligible days present + Total Ineligible Days Present + Total Days Absent)) * 100

Features:

  • Filter on:
    • Multi-select Years (Default Current Year)
    • District/Campus Summary (Default District Summary)
      • Multi-select Campuses
      • Check District/Campus Summary in conjunction with campus(es) to display a campus summary of the campuses selected and each individual campus on a separate row
    • All Grades Summary (Default All Grades Summary)
      • Multi-Select Grades
      • Check All Grades Summary in conjunction with grade level(s) to display a grade level summary of the grades selected and each individual grade level on a separate row
    • Multi-select Instructional Tracks (Default All Tracks)
  • Focus List to pull a group of students
  • Use ‘Heatmap On’ and choose ADA or PIA with a minimum and maximum limit to highlight specific areas of concern
  • Drill down on ADA counts to see detailed student lists (20-21 RA/RS included in drilldowns)
Updated on 11/02/2021

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