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Special Education Eligible Days and Contact Hours

Summary: This report displays by instructional setting(s) the special education eligible days, contact hours served based on weights, excess hours, and total eligible contact hours served by reporting periods and totals.

Usage: Review report and drill downs for accurate special education funding purposes.

Special Notes:

  • 2019-2020 COVID-19 Adjustments per TEA GuidanceGeneral Funding Question 1.
    • Only reporting periods 1 – 4 are used in the 19-20 totals and calculation, any 5-6 reporting period data is ignored.
  • 2020-2021 COVID-19 Remote Attendance Adjustments
    • Filter added for Remote Attendance (see Features below)

Data Sources: Summer PEIMS Records

  • Interchange Student Attendance
    • 42401 – SpecialProgramsReportingPeriodAttendanceExtension Complex Type
      • 42405 – Special Education Attendance

Definitions:

  • Includes students who have special education eligible days present
  • SPED Instructional Setting – E0173 (C035)
  • 2020-2021 Only
    • RS SPED Instructional Setting – E1692 (C035)
    • RA SPED Instructional Setting – E1693 (C035)
  • Contact Hour Value – TEA SAAH (see Resources for qualifications and calculations below)

Calculations:

  • Elig Days = Sum of E0944 – Eligible Days Present in Instr Setting
  • Contact Hours Served = Elig Days * Contact Hour Value
  • Excess Hours = Sum of E0945 – Excess Hours in Instructional Setting
  • Total Eligible Contact Hours Served = Contact Hours Served – Excess Hours
  • 2020-2021 Only
    • RS Elig Days = Sum of E1690 – RS Eligible Days Present in Instr Setting
    • RS Excess Hours = Sum of E1694 – RS Excess Hours in Instructional Setting
    • RA Elig Days = Sum of E1691 – RA Eligible Days Present in Instr Setting
    • RA Excess Hours = Sum of E1695 – RA Excess Hours in Instructional Setting

Features:

  • Filter by:
    • 2020-2021 Only
      • Remote Attendance
        • Remote Asynchronous (Default) – Additionally displays RA attendance rows
        • Remote Synchronous – Additionally displays RS attendance rows
        • Total rows display when option(s) are selected summing in-person with remote attendance
      • Remove check mark from both options for LEAs that only offer in person attendance
    • Year (Default most current year)
    • Multi-select Campus (Default All Campuses)
      • Campuses selected will total together in one chart
    • Multi-select Instructional Tracks (Default All Tracks)
  • Hide/Show Reporting Periods Toggle
    • Hide Reporting Periods displays cumulative YTD totals only
    • Show Reporting Periods displays each six weeks reporting period and cumulative YTD totals
  • Drill down on eligible days and excess hours’ totals to see detailed student lists

Resources for qualifications and calculations:

Example:

Updated on 11/03/2021

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