2023-2024 CRDC Updates

2/3/2025

• ARRS-1 and ARRS-4
  • Several clients reported getting errors in the USDE CRDC data entry tool due to our extract having nulls instead of zeroes. We were following the OCR File Specifications document which said to skip these questions if the corresponding questions – ARRS-2,3,5,6 – were 0, meaning nulls, not values of zeroes. However, we changed the logic to now display and extract zeroes as long as the campus has grades K-12 and SCHR-2 is No so that LEAs can avoid the errors in the CRDC data entry tool. The elements in these 2 questions were added to the Update Log in case an LEA had already started working in the USDE CRDC data entry tool.

1/23/2025

• STAF-2 – Teacher Certification in Specialized Areas
  • It was brought to our attention that this question pertains to teachers certified in the specified areas not necessarily teaching them, so we made a few changes:
    • While we are still only pulling teachers who teach one of the listed Service IDs, the FTE calculation was changed to sum all FTEs at a particular campus regardless of what the teacher’s service IDs were.
    • We added Staff Certification columns for Certificate Status = Valid to the drill down so you can review this information if you load Staff Certs (also in STAF-1 drill down) Loading TEAL – Staff Certifications
    • Note that if you have already gone into the edit screen and hit Submit, your values will not change. Please turn in a ticket if you would like the question to be recalculated with the newest change. Any changes you made to the screen will need to be reentered after the recalculation if desired.
    • We will change question next CRDC submission to work purely off of staff certifications but did not feel there was enough time to evaluate the nuances and train personnel for this reporting submission.

1/17/2025

• STAF-4 – Teacher Absenteeism
  • Added Responsibility Campus Mismatch to drill down on the CUSTOM Data Sources upload link which checks the campus on the upload with the 30090- Responsibility record and makes sure the teacher has at least one at that campus
    • No Update Log addition due to values were not impacted in the school form, it just didn’t show errors if you had any.
    • Note: Teachers only have to exist at one campus where they have a 30090 responsibility record to be included in FTE calculations, but we will parse out the FTEs according to the campuses the teachers have. In other words, you do not have to upload the teacher with a row for every campus where they have 30090 records, just one that has a match.
  • Added STAF-4 edit screen under the Partial PEIMS Edit Questions section that works similar to the SECR-1 where you can update the values after the upload if desired (color green on the navigator menu bar – Edit or Upload)