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Auto Calculation of CTE and Program of Study Codes

  • Uses Summer and Extended Year Course Completion records (43415) for all years
  • Additionally will use CTE Transfer Courses if loaded to the file center
  • Only considers Course Sequence Codes (E0948) = 0, 2, 5, 9, D0, D2, D5, D9

CTE Code

  • Can have both CTE Code 6 and 7
  • Calculated based on the following logic:
CTE CodeCTE Code Logic
7-CompleterUnique Sum of Service ID E0724 in summer and extended year (and CTE Transfer courses if loaded) >= 3 and Pass/Fail Credit E0949 = 01 or 08ANDSum of Credit >= 4ANDSame Program of StudyANDService ID E0724 = Level 3 or Level 4 within same program of study
6-ConcentratorUnique Sum of Service ID E0724 in summer and extended year (and CTE Transfer courses if loaded) >= 2 and Pass/Fail Credit E0949 = 01 or 08ANDSum of Credit >= 2ANDSame Program of StudyANDNot CTE Code 7
5-ParticipantUnique Sum of Service ID E0724 in summer and extended year (and CTE Transfer courses if loaded) = 1 OR
Unique Sum of Service ID E0724 in summer and extended year (and CTE Transfer courses if loaded) > 1

AND



Sum of Credit < 2
    
E-ExplorerUnique Sum of Service ID E0724 in summer and extended year (and CTE Transfer courses if loaded) >=2ANDSum of Credit >= 2ANDNot CTE Code 5,6,7  
4-Not CTENot CTE Code 5,6,7,E      

Program of Study

  • Only calculated for CTE Codes 6 and/or 7 and can have multiple Program of Study codes
  • Only calculates Programs of Study offered by the district based on complex type 10010-E1643 Program of Study
  • Determined by comparing Summer and Extended year course completion Service IDs E0724 (and CTE Transfer courses if loaded) to the Source Data Document, POS Service ID Level Credit and Non-POS CTE Service IDs tabs found here: TEA PEIMS Calculations – Tech Tips
  • Includes both state and regional level program of study codes

Frequently Asked Questions

Q1: My student has more than 3 courses with at least 4 credits, why are they a CTE Code 6 instead of 7?

A1:

  • Ensure all courses you are counting are in the correct course sequence (0, 2, 5, 9, D0, D2, D5, D9). If the same service ID is reported twice, but both course sequence codes indicate the first part of the course, for example, 1 and D1, none of the parts will be used in the calculation.
  • Verify that all completion parts of the courses you are counting are passing (01 or 08).

Q2: My student has many CTE courses, and the sum of credits is greater than 4, why are they being counted as a CTE code E instead of 6 or 7?

A2:

  • See question 1.
  • Verify that at least two courses are in the same program of study. If a program of study only has one service ID tied to it, the student can’t be a CTE code 6 or 7 because the courses aren’t in the same program of study.

Q3: How do I know how many credits and what levels the service IDs have?

A3: Please see the Source Data document, POS Service ID Level Credit and Non-POS CTE Service IDs tabs, found on the following TEA page: TEA PEIMS Calculations – Tech Tips

Q4: I have a student who has more CTE courses than what is showing on the report, therefore, the CTE code is incorrect.  Why is that?

A4: Currently, we can only use what has been reported to PEIMS through course completion records.  If a student received their courses from another LEA, these courses would not be accounted for in the report unless the CTE Transfer courses have been loaded. Please see https://kb.ondatasuite.com/knowledge-base/cte-transfer-courses/ for more information on loading this information.

Q5: Why is my student showing as CTE code 4 when they have a CTE course in a prior year?

A5: Currently, only CTE courses that are associated with a program of study are being used for the calculations of CTE and program of study codes.  If a course is on the Non-POS CTE Service IDs tab in the Source Document found here TEA PEIMS Calculations – Tech Tips, the course will not count towards the auto calculation.

Q6: When a student has both a 6 and 7 CTE code, how can I see which code belongs to which program of study?

A6: Use Column Options to add a grouping on the Program of Study Code.  This will separate the rows for students who have both a CTE code 6 and 7 with the matching program of study code(s).

Q7: I have many students in middle school who are not in CTE, why are my CTE Codes 4-Not CTE so low?

A7: We are only calculating the CTE Code for students who have had at least one CTE course, either current or prior years, so students not on this list are automatically considered not in CTE.

Updated on 08/01/2022

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