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AVID Secondary Site Data Collection Aid

Summary: This report displays information related to completing the Secondary Site Data Collection Form for reporting to the online data entry system at my.avid.org. It includes grades 6-12 only.

Usage: This report is used to help complete the Secondary Site Data Collection Form information. Only questions that can be derived from PEIMS/Assessment data robustly are included. This is why the report is labeled “Aid”; you need to review the data to ensure you don’t have other information that can be identified and included in the summary counts.

Data Sources:

  • PEIMS Fall records
    • 30090 – Interchange Staff Association
  • PEIMS Summer records
    • 40100 – Interchange Student
    • 40110 – Interchange Student Program
    • 42400 – Interchange Student Attendance
    • 43415 – Interchange Student Transcript
  • Advanced Placement Assessment records
  • IB Assessment records
  • File Center>Data Sources>District>AVID MS

Special Note(s):

  • AVID 9-12 graders are automatically pulled using students who are enrolled in the AVID service IDs (E0724):
    • N1290001
    • N1290002
    • N1290030
    • N1290033
  • AVID 6-8 Elective students must be generated at the LEA level due to course completion records not being reported for middle school students. These grade levels should be uploaded to the File Center>Data Sources>District>AVID MS tab. Instructions can be found at:

Definitions:

  • Students are reported at the last campus attended for the year selected.
  • “All Students” columns/rows include AVID students.
  • Items 1-8 – Ethnic/racial identity
    • based on PEIMS current year summer enrollment records broken down by gender (E0004)
  • Items 9-15 – Grade level breakdown
    • based on PEIMS current year summer enrollment records broken down by gender (E0004)
  • Item 16 – Special Populations
    • Summer current year AVID and All Students broken down by grade level
      • Economically Disadvantaged – Summer E0785 > 00
      • Member of a Migrant Family – Summer E0984 = 1
      • Classified Limited English Proficient – SummerE0790 = 1
  • Item 20 – Teachers, administrators, and counselors on campus
    • Teachers – Fall Role ID (E0721) = 087
    • Counselors – Fall Role ID (E0721) = 008
    • Other Administrators – Fall Role ID = 003-Assistant Principal or 041-Teacher Facilitator
  • Item 29 – College-level or dual-enrollment course enrollment
    • Summer current year Grades 9-12 AVID students with a current year course completion record having a Dual Credit (E1011) = 1 broken down by gender
  • Item 30 – Career & Technical Education courses
    • Summer current year Grades 9-12 AVID students with at least 2 course completion records across years, including current, with a CTE Service ID (E0724) broken down by gender
  • Item 31 – Project Lead the Way courses
    • Summer current year Grades 9-12 AVID students with at least 2 course completion records across years, including current, with a Service ID (E0724) containing “PLTW” in the description broken down by gender
  • Item 38 – Higher-level math enrollment (grades 6-8)
    • Summer current year Grades 6-8 (AVID and All) with a current year course completion Service ID (E0724) of:
      • 03100500-Algebra I
      • 03100507-Algebra I
      • 03100600-Algebra II
      • 03100700-Geometry
  • Items 41-42 – Courses of rigor enrollment (grades 9-12)
    • Summer current year Grades 9-12 students (AVID and All) with a current year course completion Service ID (E0724) starting with “A” or “I” or containing “PLTW” in the description broken down by grade level
  • Items 43-44 – Last year’s courses of rigor completion (grades 9-12)
    • Summer prior year Grades 9-12 students (AVID and All) with a prior year course completion Service ID (E0724) starting with “A” or “I” or containing “PLTW” in the description, and Course Sequence (E0948) = 0, 2, 5, 9, D0, D2, D5, or D9 broken down by grade level
  • Items 45-48 Last year’s courses of rigor exams (grades 9-12)
    • 45-46 Summer prior year Grades 9-12 students (AVID and All) who have at least one prior year AP or IB exam record
    • 47-48 Summer prior year Grades 9-12 students (AVID and All) who received a prior year AP exam score >= 3 or IB exam score >=4
  • Items 51, 53 Last year’s average attendance rates
    • Summer prior year grades 6-8 and grades 9-12 (AVID and All) percentage in attendance for 2019-2020
      • Sum of (E0937 Total Eligible Days Present + E0936 Total Ineligible Days Present) / Sum of (E0937 Total Eligible Days Present + E0936 Total Ineligible Days Present + E0036 Total Days Absent) * 100
      • 2019-2020 COVID-19 ADA Adjustments: Only includes reporting periods 1-4
  • Item 54 Last year’s AVID Elective/AVID Excel/All 8th graders
    • Summer prior year 8th graders (AVID and All) enrollment count
  • Item 55 Last year’s AVID Elective/AVID Excel/All 8th grade higher-level math enrollment
    • Summer prior year 8th graders (AVID and All) with a prior year course completion Service ID (E0724) of:
      • 03100500-Algebra I
      • 03100507-Algebra I
      • 03100600-Algebra II
      • 03100700-Geometry
    • AND Course Sequence (E0948) = 0, 2, 5, 9, D0, D2, D5, or D9
    • AND Pass/Fail Credit Indicator Code (E0949) = 01 or 08
  • Item 57 Last year’s AVID Elective/Excel/All 8th grade pre-collegiate testing
    • Summer prior year 8th graders (AVID and All) who have at least one prior year PSAT 8/9 record

Features:

  • Filter on:
    • Single select Year (Default most recent PEIMS Summer year loaded)
    • Single select Campus (Default lowest campus number-High schools and Middle schools only)
  • PDF button renders a printable/downloadable PDF report
Updated on 11/29/2021

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