Go Live 2024-2025 Status

12/19/2024 12/20/2024 (Requires a Promotion)

TEA PEIMS Fall Promotion Logic Updates per 11/19/2024 version including, but not limited to:

Scheduled for this weekend’s release

1. Title I Part A Base Logic
   • Updated as specified on page 45.
2. FHSPDistingLevelGraduate
   • Transitioned to E3089 in the new Ed-Fi schema (page 48).
   • Backward compatibility maintained by storing in column E1542.
3. MilitaryEnlistedIndicator
   • Removed as outlined on page 47.
4. StudentSpecialEducationProgramAssociation
   • Added four new Begin Dates: E3025, E3047 (page 38), and E3016, E3055 (page 44).
5. Student ID and Demographics
   • Student Ed Org Association – PK Elements: Updated logic to source where EntryGradeLevel = 'PK' (pages 29-30).
   • UnSchooled Asylee/Refugee: Adjusted per page 20.
   • StudentLanguagesInstructionProgramAssoc – Parental Permission: Updated as per page 22.
   • Emergent Bilingual Indicator, Economic Disadvantage, Foster Care Type, Homeless Status, Unaccompanied Youth: Adjusted as noted on page 19.
6. Student Enrollment – School Association
   • Campus ID Residence Logic: Updated (page 28).
   • Multi Indicators: Revised (page 28).
7. Student Enrollment – StudentSchoolAssociation
   • ADA Eligibility: Updated as detailed on page 18.
8. Prior Year Leaver – Student Basic Information
   • Logic updated as outlined on page 25.
9. Student Base Logic
   • Revised in accordance with page 16.
10. Teaching and Learning – Section
    • SPEDStudentAgeRange Logic: Updated as per page 15.
11. Staff Updates
    • StaffEdOrg – SPEDStudentAgeRange Logic: Adjusted (page 13).
    • Paraprofessional Certification Logic: Updated (page 9).
12. EdOrg – Campus Promotion Logic
13. Added base logic:
    • “Where SchoolId was active or under construction at any time during the current school year” (page 5).

12/4/2024

• Released:
  • ECDS-KG collection is now being promoted.
• Coming soon: SPPI-14 collection promotion

11/22/2024

• In Progress:
  • TEA Released 24-25 Fall PEIMS Promotion Logic
    • https://www.texasstudentdatasystem.org/resources/tsds-upgrade-project-peims-fall-promotion-logic-24-25.pdf
    • ODS is evaluating for changes and if updates are required they will be released over the next few weeks as verified.

11/19/2024

• Released:
  • Added new sections to the Administrator>Site Settings>TEA Ed-Fi iODS Connection screen:
    • PEIMS Summer Submission Settings – Requires PEIMS Summer promotion after changes are made
    • Full Pull
  • Resolved an issue in the Discipline section that prevented records from being inserted. The problem was due to the DisciplineActionIdentifier field being limited to 4 characters, whereas it can now be a  20-character limit as per updated specifications.

11/15/2024

• Released:
  • Updated Fall Promotion Logic: Ensure alignment with the following criteria: “Student Enrollment (School Association) subcategory, where StudentSchoolAssociation.EntryDate falls within the current school year and occurs on or before the Fall Snapshot date (the last Friday in October).” Requires Fall Promotion.

11/5/2024

• Released:
  • Fall Promotion has been corrected to now include students who enroll ON the snapshot date. Requires Fall Promotion.
  • Fall Economic Disadvantage values not correct have been fixed. Requires Fall Promotion.
• IF your TEA Ed-Fi IODS has been deleted and republished by your vendor or you, please enter a ticket in OnDataSuite to do the same process in our Ed-Fi environment to ensure we are reporting your latest TEA IODS data accurately.

11/4/2024

• Released:
  • Updated Fall Promotion of Staff Responsibilities to include multiple campus reporting on the Ed-Fi StaffEducationOrganizationAssignmentAssociation
• In Progress
  • Currently working on Fall Promotion when a Student enrolls ON the Snapshot Date.

11/1/2024

• Released:
  • Updated Fall Promotion to Exclude Students that withdrew on the Snapshot date and where coded AsofStatusLastFridayOctober = “X” . This update applies with your next Fall Promotion.
• In Progress
  • Currently working on promotion for Summer PEIMS Course Completion records. These have the potential to change over the next several days.

10/31/2024

• Released:
  • Students who had an exit date and reentry date after 10/25/2024 were not being included in snapshot counts. Updated PEIMS Fall Promotion logic to select the enrollment record with active status nearest to the snapshot date.
  • Updated pull logic from the TEA iODS landing zone to be 100X faster
  • CTE Attendance issues have been corrected as of 9:00 a.m. but will not be processed until Summer PEIMS has been promoted again. For most LEAs this will be over the weekend unless the scheduler has options selected that keep it from promoting Summer PEIMS or there were no changes on the TEA iODS landing zone (no new pull).
  • Missing Fall Staff Responsibility Campus/School assignments corrected with next Fall PEIMS promotion
  • Distinguished Level of Achievement fixed on the Fall Leaver Data Review report
  • Instructional Track modified in reports from 2 characters to 60 characters (CalendarCode – E0975)
  • NEW: TEA Ed-Fi iODS Student Profile JSON screens added for summer PEIMS entities
  • PRS FTE calculation released as of 1:30pm today. Requires Summer PEIMS promotion.

10/30/2024

• We had to make significant changes to our backend data pull process yesterday which required a full data pull instead of the usual incremental updates. Due to this change, data might be currently being pulled and will be re-promoted soon. Normally, this would happen during our nightly load window, but we wanted to closely monitor the promotion of the data from our landing zone table to the ODS application. We apologize for the inconvenience!
• Updated all Attendance records (basic and special programs) to load multiple campuses if students transferred between schools.

10/25/2024

• Released:
  • Ed-Fi Rules:
    • Campus Filter Added
    • PEIMS Midyear and RF Tracker now available
  • New section under Administrator>Site Settings>TEA Ed-Fi iODS Connection screen: 2024-2025 Submission/Collection Schedule

10/23/2024

In an on-going effort to assist School Districts with understanding the Ed-Fi API process and how it works with OndataSuite we have scheduled 6 new zoom sessions.  We will conduct one session a week from now till the first week of December.  Sessions will be held on Thursday of each week at 2:00pm.  Registration is limited to 100 participants per session.  We will focus briefly on specific common issues we are seeing and look forward to questions.

October 24 — View Recording Passcode: @uZ96!4Z
October 31
November 7— View Recording Passcode: *L0gwK$4
November 14 — View Recording Passcode: J6t&*TWa
December 5 — View Recording Passcode: !0U5A!sH

10/21/2024

• Released:
  • Ed-Fi Rules: RF Tracker submission available
  • Summer Discipline promotion
  • Summer Dyslexia Services Count promotion
• In Progress:
  • Fall Staff Teacher Responsibility – Reporting of Campus
  • Summer Pregnancy Related Eligible Days and FTE calculations reporting
  • Updates to the Student Profile JSON views to include Summer Entities
  • Fall Leaver Data Review Report not indicating Distinguished Level of Achievement
    

10/18/2024

• RF Tracker Promotion issue resolved
• Ed-Fi Rules: Export to Excel and Export Workbook (All) now available

10/17/2024

• Updated Latest TEA IODS Pull Log with the new information released on 10/15 for days of the week schedule.
• In Progress:
  • Summer Discipline promotion
  • Summer Dyslexia Services Count promotion (impacts Summary of Finance reporting)
  • Ed-Fi Rules : Export to Excel
  • Ed-Fi Rules: Campus filters
    • Campus Filter views released for Student section
    • Campus Filter Staff /Finance being released as completed
• Under Review:
  • Summer PRS Attendance promotion (impacts Summary of Finance reporting)

10/15/2024

• Released update to TEA Ed-Fi IODS Connection administration providing ability to schedule days of the week for TEA pulls in addition to time of day – reference KB https://kb.ondatasuite.com/knowledge-base/tea-ed-fi-iods-connection-2/

10/14/2024

• Updates as of 10:00am this morning:
  • Updated Fall Staff Promotion to add E0160 NumberDaysEmployed and E0760 PercentDayEmployed
  • Fall Bilingual, ESL, and Alternative Language codes corrected on fall dashboard and queries/reports
    • Note: your SIS must implement the TEA change of updating LanguageInstructionProgramService to LangInstruProgramSvc before you will see counts
  • Fixed issues with Summer Basic Attendance promotion
  • Fixed an issue with some reports using Summer Attendance Bilingual/ESL
  • Fixed Summer SPED Attendance Eligible Days Present in Inst Setting Calculations
  • Added ADA Eligibility Code to Summer ad hoc reporting
  • Fixed issue with CTE FTEs defaulting to Tier 1 for Summary of Finance funding calculations.
• Known Issues in progress:
  • Summer Discipline Reporting still being worked on

10/10/2024

• Updates with your next scheduled TEA Ed-Fi iODS pull into OnDataSuite:
  • Staff FTE calculation based upon move of NumberDaysEmployed and PercentDayEmployed to new StaffEducationOrganizationEmploymentAssociation>daysEmployedSets.
  • Basic Attendance
  • Fall Census Block Group promotion and Census Tier Mapping
  • MidYear PEIMS promotion if reporting PriorYearActualExt with valid data
• Known Issue in progress:
  • Staff Responsibility reporting for professional role ids based upon TEA update as of 10/4/2024
  • Bilingual, ESL and Alternative Language Codes based upon TEA update of changing LanguageInstructionProgramService to LangInstruProgramSvc
  • Special Education Attendance

10/9/2024

• We apologize that the Latest TEA Ed-Fi iODS Pull Log history appears to show No Changes prior to today. During last night’s patch, we had to perform a full pull, which unfortunately resulted in the deletion of the previous pull history making it look like there were no changes. We are implementing improvements to our logging process to ensure that future patches will not affect the pull history in the same way.

10/8/2024

• Over the course of this evening, we are running full pulls and promotions on all LEAs due to the TEA technical changes for the 2025.2.0 and 2025.2.1 version releases. This is a major change and has the possibility of modifying data that appeared accurate in the past. We are monitoring this progress on several LEAs, so if there are any major issues, we will see it, and rest assured are working on it! Since we are a consumer of the data on the TEA Ed-Fi iODS landing zone, if your SIS or ERP vendor has not yet made the adjustments for the TEA releases, the data in certain areas, especially staff, will not be accurate. Please make sure your SIS/ERP vendor has completed their technical changes for these releases and applied these to the publishing of the transactional data to the TEA Ed-Fi iODS before reviewing data in OnDataSuite. If after this, you are still having issues, please submit a ticket.

10/7/2024

• Fall Census Block Group reporting and Census Tier Mapping has been updated in OnDataSuite and is being finalized on all LEAs with today’s Fall Promotion Logic processing.
• Updated bottom black footer information for the latest pull from the TEA Ed-
  Fi iODS landing zone
  • Changed wording to be more explanatory of what the time/date indicates
  • Changed to yellow font to stand out more
  • Click anywhere on the words to go to a link that shows the Latest TEA
    Ed-Fi iODS Pull Log
    • Shows log for last 30 days plus upcoming day

10/4/2024

• Over the weekend, TEA is releasing the 2 newest versions of the data standards, 2025.2.0 and 2025.2.1, that include technical changes to the structure of some entities. Staff records will be largely impacted by this release, and we will be working diligently to incorporate these into OnDataSuite, but we will be dependent on your SIS/ERP vendors implementing the changes. The coming weeks will involve changes to incorporate these TEA technical updates especially in the staff records.
• We are working on an issue related to the Fall Census Block Group reporting and expect a fix to be released today.
• We have found an issue with Summer PEIMS Discipline records promotion and are working on a fix to be released next week.
• We are still reviewing Summer PEIMS special program attendance records. We do not have an ETA at this time of when that will be completed.

9/27/2024

• We are continuing to find issues with data published on the TEA Ed-Fi IODS landing zone related to promotion logic. The most recent issue had to do with a trailing zero in the District ID for some LEAs. While trying to address this, we inadvertently caused other issues where dashboards, etc. no longer showed counts. We are resolving this issue as quickly as possible and anticipate by late this afternoon Ed-Fi data will be populating the dashboards, reports, etc. We appreciate your patience and understanding as we work to fully stabilize a very complicated process that continues to evolve as TEA sends out new version updates and SIS/ERPs respond to these changes.

9/26/2024

• Residential Facility Tracker is now being promoted
• We have discovered an issue with at least one vendor, Ascender, who is not loading as of status codes to the IODS which is a crucial part of Fall promotion logic. We will be investigating if there is a way to circumvent this, but as of right now, if you have the Ed-Fi Rule 40100-000G showing an error count that closely matches your fall student counts, you will not see 24-25 fall data in OnDataSuite. Please see Steps to Follow if Ed-Fi Data Not Appearing/Has Zero or Low Counts for other situations that might cause your data to appear off.

9/24/2024

• PEIMS Mid-Year is now being promoted
• Changed training documentation location to a higher level so LEAs don’t have to click multiple times to access if starting from the Zoom Training Agendas page : https://kb.ondatasuite.com/article-categories/go-live-2024-2025-ed-fi-overview/

9/19/2024

• We have discovered a process that is happening with the TEA IODS that affects our Ed-Fi API reporting.
  • STARTING TOMORROW: If you send in a TIMS ticket to TEA to completely erase your IODS for any reason, please additionally submit a ticket in OnDataSuite asking us to do the same thing. We are also working on adding a button to the TEA Ed-Fi IODS Connection screen that will allow the LEA to do a complete erase and new full pull so there is local control, but until that occurs, please submit an ODS ticket.
  • If you are having issues with data today, please wait until tomorrow to turn in tickets. We are currently doing new full pulls on all LEAs.

9/18/2024

• PEIMS Fall Promotion Logic – Fix has been released to put students in the correct Fall Snapshot or Not Enrolled in Snapshot counts according to the as of status codes and display information that was missing.
  • This process will take some time to conclude on all LEAs, so please check 9/19/2024 before submitting a ticket if there are still issues.

9/17/2024

• Reorganized the Info link for API files for better readability (less wrapping)

• PEIMS Fall Promotion Logic – An update was made over the weekend that attempted to move as of status students = C, E, G to the Not Enrolled in Snapshot counts instead of in Fall Snapshot counts. Due to this update, some data such as gender, ethnicity, and race and more disappeared. We are currently working on correcting these issues.
• PEIMS Summer – The basic attendance (not special program attendance) should now be promoting successfully and displaying in reports. We recommend running the Refined ADA Report and drilling down into the First Six Weeks ADA value to review student data.

9/16/2024

• Ed-Fi Rules now available in beta format for PEIMS Fall
  • Initial run for all LEAs occurring weekend of 9/14-15
  • Subsequent runs will occur with nightly pulls if any data is changed on the TEA IODS landing zone
  • Currently, you can view LEA rules down to the detail level
  • Next to come: Campus filter, Updated views to show more information per rule, Export to Excel capabilities, Notifications

• RF Tracker API files are being removed from the File Center and API pulls are being turned off temporarily to address issues
• Summer promotion logic is still being tested by programming staff

9/11/2024

• Updated the Info link for the API files in the File Center>Data Sources>TSDS Ed-Fi>Ed-Fi API tab to show a more comprehensive view of the Subcategory/Domain/Entity records

9/6/2024

• Added ability to modify Nightly Data Pull Schedule time on the Administrator>Site Settings>TEA Ed-Fi IODS Connection screen

9/5/2024

• API Promotion Status
  • Currently promoting Charter School Waitlist, PEIMS Fall, PEIMS Summer (beginning stages of testing), RF Tracker (beginning stages of testing)
  • Next: Class Roster Winter
• TEA Business Rules for PEIMS Fall now anticipated to be released around 9/15/2024
  • Please note there will be no ability to run TSDS Business Rules on XML data.

8/30/2024

• Added new reports to the XML Review sections
  • Student
    • Fall Student Data Review with XML Comparison Column
    • Summer XML PEIMS Checklist
  • Staff and Finance
    • Fall PEIMS Finance/Staff Data Review with XML Comparison Column
• Added 2024-2025 XML elements to the student and staff profiles
  • Student Profile>Fall PEIMS>Fall Enrollment
  • Staff Profile>PEIMS>Employment History – Fall
  • Staff Profile>PEIMS>Payroll Accounting – Fall
  • Staff Profile>PEIMS>Responsibilities – Fall

8/26/2024

• We are currently awaiting a fix from TEA involving TX/reportingPeriodExts before we can continue with the 2025 summer promotion logic. No ETA at this time.

8/23/2024

• Some LEAs are having issues with the Key and Secret on the TEA Ed-Fi IODS Connection screen. We have added this statement to our instructions:
  • Note: Due to characters such as I (capital I) or l (lowercase L) being interpreted differently depending on keyboard attributes, etc., it is highly advisable to first paste the key and secret to Notepad or Notepad++ and then copy/paste that to the Key and Secret in OnDataSuite.

8/15/2024

• Ensure successful connection by entering key/secret on the Administrator>Site Settings>TEA Ed-Fi IODS Connection screen
  • Helpful Hint: Setting up ODS as a Read-Only All Resources should only be done in TEAL, not in the SIS or ERP system
• API Status: Charter School Waitlist and PEIMS Fall are promoting. They can be found under the File Center>Data Sources>TSDS Ed-Fi>Ed-Fi API tab.
• API PEIMS Mid Year, PEIMS Summer and RF Tracker coming in the next few weeks
• TSDS Business Rules-Fall PEIMS anticipated to be released by 9/1/2024
• OnSync has been disabled for loading 2024-2025 XML files (they must be manually loaded)
• File Center>TSDS>PEIMS (XML, CSV) – 2024-2025 XML files can be manually loaded if the SIS/ERP has the capability to export them
• XML Review tab added to review 2024-2025 interchange data if loaded

7/30/2024

• Ensure successful connection by entering key/secret on the Administrator>Site Settings>TEA Ed-Fi IODS Connection screen
• No API data loading will occur until mid to late August at which time nightly loading will automatically begin
  • Reliant on vendor sending data to your individual TEA IODS
• TSDS Business Rules-Fall PEIMS anticipated to be released by 9/1/2024
  • Next on the list: CRW and Summer
• 8/31/2024 – Parallel Changes
  • Ed-Fi blue menu tab will be removed
  • File Center – removing parallel API files from File Center
  • Student/Staff profile will no longer show extra column