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Add User

This area is restricted to system administrators and allows them to assign or restrict access to new users of the OnDataSuite System. 

Required information for creation of new user:

  • First Name
  • Last Name
  • User Name (maximum 30 characters allowed with no spaces)
  • Email
  • Password/Confirm  – Reference Password Recommendations on Add New User screen
    • Minimum 6 characters
    • Any combination of letters, numbers and special characters
    • Password is case sensitive
  • Roles
    • Assign role templates designed to auto-fill access (built on the User Access Roles screen) by using dropdown selector and clicking Assign
    • Note: If a user is assigned multiple roles, the highest level of access will be authorized.  For example, if they are given a role of campus level user and another role of district level user, the district level user will be utilized.
  • Access Level Assignment
    • District Wide
    • Campus Specific
    • Teacher Only
    • OnBoard Account  – option for board members access to OnBoard ONLY.
    • Note: LEA users gain access to OnBoard IF the user account is granted the following access:
      • Student Aggregate Totals
      • Staff Aggregate Totals
      • Assessment Reports
    • Show SSN – allow user to view Social Security Numbers
  • Access List – List of available Access Privileges that can be assigned by the system administrator by clicking on individual items or Add all at bottom of box.  Items on the left are accessible; items on the right are not.
  • ODS Administrator – access to the Administrator menu
  • File Access – ability to upload files in the File Center
  • Reports
    • Student Aggregate Totals – access to Student tab for reports that only contain counts
    • Staff Aggregate Totals – access to Staff tab for reports that only contain counts
    • Finance – access to Finance tab
    • Assessment – access to Assessment tab
    • Accountability – access to Accountability tab and all reports except RDA (see next section)
  • Accountability RDA
    • RDA Bil/ESL/EL Indicators – access to Results Driven Accountability Bilingual Education / English as a Second Language summary and indicator reports
    • RDA Other Special Population Indicators – access to Results Driven Accountability Other Special Populations summary and indicator reports
    • RDA Special Education Indicators – access to Results Driven Accountability Special Education summary and indicator reports
    • Note: Clicking the top section “Accountability RDA” will move all 3 sections
    • Note: Selecting this area without selecting Reports>Accountability will only show the RDA reports
  • Profiles
    • Student Details – Reports that display student lists plus student level granular profiles
    • Staff Details – Reports that include staff lists plus staff level granular profiles
  • Campus Specific Access – only needed if Campus Specific chosen under Access Level
  • Restricted Areas – If access allowed:
    • Staff DOB –Staff Profile>Staff Overview>Demographics – Displays Date of Birth
    • Staff Payroll –
      • Staff Profile>Payroll History – Displays E0425 Payroll Amount for each account code
      • Staff Custom Reports>Teacher Summary Reports>Teachers Salary by Years Experience – Displays Base Salary amount on drill downs to detailed staff list
    • Staff Base Salary –Staff Report Center>PEIMS>Payroll Accounting – Fall – Includes Base Salary in criteria list
  • Job Titles – will be used for communication purposes
  • Areas of Interest – select to determine what areas of communication from the system is desired for the user

Click Submit and Add Another button when completed.

Updated on 11/19/2021

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