As of 06/13/2024 the A-F Rating System 2024 reports section has been opened under the OnDataSuite Accountability Section and we are ready to receive the the date files required to start calculating the A-F section of the system.
Please note that the A-F Domain reports should only be considered preliminary at this time, as they are based on the early release preliminary assessment files and we are still working through any programmatic issues as they arise.
Districts are reminded that as we begin this new year we will be calculating your results based on uploaded data files that are presumed to be complete and formatted as designated by TEA as published on the TEA Data File Formats website for the 2024 year. https://tea.texas.gov/student-assessment/testing/student-assessment-overview/data-file-formats
Accuracy of initially reported results
Historically we will utilize the first few days/weeks to confirm that system-wide uploaded files do not have issues with formatting or incorrect data and that our code is working. This means that we will be pushing items daily/weekly as we test to ensure the reasonableness and accuracy of each domain and in some cases may need to update code to recalculate this data.
This page will provide up-to-date information on any changes made to the 2024 A-F reporting sections located in the OnDataSuite Accountability section
Reminder about A-F reporting accuracy
Just a reminder. The process of calculating A-F each year involves multiple items that can affect the final calculation of the results, and as such can take some time on our end to make sure that the reported PRELIMINARY A-F predictions are as accurate as possible.
Please remember that OnDataSuite programmers can program our reports in accordance with TEA guidance from the latest manual specifications, but until we have all data files from several districts in and available to test, there is no way for us to determine how accurate our A-F reports are until we have run them for multiple districts and district feedback via the ticket system lets us know they are as accurate as possible.
As the first few days of data files start to come in and are calculated, we rely on YOU, our district users, to help us determine if our reporting is accurately reporting for the current year. Please read the items below and then if you have issues this year, create a ticket and make sure to provide as much detail as possible when describing why you feel the report is incorrect. A good example of what we need would be if your ticket gives specific student examples (Last name/local ID) that should or should not be included in counts, what domain you are inquiring about and screenshots if possible that shows the total value(s) you are referring to.
Are our calculations accurate?
We are calculating the results using the methodology provided via the TEA 2024 Accountability Manual. However, if the files you are uploading have issues with the vendor, or if the file is missing, then the calculation will not be accurate. If the assessment file you uploaded was replaced by the vendor with a new file, then you may need to request that the original file be removed
Is all of your data uploaded coming from a valid file?
Please make sure that ALL required files have been uploaded. This happens each year. A district will need to verify that all required files have been uploaded.
For detailed information on required file uploads please visit this KB article
https://kb.ondatasuite.com/knowledge-base/a-f-domain-file-status-report/
Did you review your data for data reasonableness?
After you load a file, please utilize the Assessment, reporting features in OnDataSuite to determine that the files you loaded make data sense. For example, if you know you have approximately 300 EOC A1 testers and you only are seeing 100, that is a clear sign that the uploaded files are lacking. Additionally, make sure that the numerator and denominator values being used to calculate your A-F reports are accurate. Do this by drilling down into the student lists and making sure all your kids are there. This can be done first with the smallest sample (select one campus to review) versus trying to determine reasonableness on the grand scale (district-wide).
Required A-F Reporting File Upload Information
For detailed information on required file uploads that are used to calculate the 2024 A-F reporting section please visit the following KB article https://kb.ondatasuite.com/knowledge-base/a-f-domain-file-status-report/
| 2024 Update Log All updates/changes to the A-F system will be posted to this page. In most cases, these updates will be pushed out to your system the evening of the post unless otherwise noted. Districts are encouraged to print a copy of their summary report prior to patch items going out to help determine if a given patch had any effect on your projected results. Users who would like for a posted update to be applied to their A-F reports immediately can submit a support ticket with the subject line of ‘Please refresh my A-F System’ | |
| 9/11/24 | Notice of Patch Deployment to Address Temporary Changes in A-F Reported Values (9/9 – 9/11) We will be deploying a patch tonight to resolve potential discrepancies in the A-F reported values for the period of September 9 through September 11. These discrepancies may have arisen following a systemwide refresh conducted on September 8, which may have inadvertently affected the calculated 2024 A-F reports for certain districts. This evening’s patch will restore the reports to their original state, as they were prior to the system refresh. We sincerely apologize for any confusion or inconvenience this issue may have caused. As discussed in the recent Assessment & Accountability Collaborative (#7), all A-F calculation updates had been suspended as of last week. Please note that this issue is unrelated to the calculations used for A-F reporting. |
| 8/28/24 | Domain 2 Corrected an issue with the raw scores and scale scores related to the calculation of School Progress, Part A: Academic Growth, for Spanish scores in Mathematics STAAR 3-8 for grades 3, 4, and 5 in the year 2023. This adjustment impacts Domain 2, Part A: Academic Growth Score.[Med] |
| 8/26/24 | General Notice Regarding A-F Reports affected by weekend patch In the process of addressing a rare precision rounding issue in Domain 2, an unintended error occurred. This has been resolved and yours scores recalculated. We apologize for the inconvenience. |
| 8/23/24 | TELPAS Update methodology that was excluding TELPAS Alternate assessments records that had scores in all four domains in both 2023 and 2024 |
| 8/16/24 | Required upload of Accelerated Tester File As discussed in our meeting today, we will be requiring the upload of the latest TEAL Accelerated Tester file into the OnDataSuite File center. While this file is not currently listed in the Domain File Status report, it will be soon. [High] KB article – Loading Accelerated Tester IMPORTANT NOTE: If this file has not been loaded it will 100% affect district A-F ratings once the patch goes through. For this reason, we are giving districts until 5 p.m. Tuesday 8/20/24 to load this file. Districts are highly encouraged to print out their A-F Overall Summaries prior to the patch going out to use as a comparison. |
| 8/16/24 | A-F Meeting Today For those that have not registered already, there is a State Accountability A-F training scheduled for today August 16, 2024, 10:00 AM This was initially intended to be a general training on how the A-F system works in OnDataSuite but we will have an open forum for districts who want to discuss their TEA released A-F reporting. Registration link below: https://us02web.zoom.us/webinar/register/WN_VsndyNWTRcaUijwfOJmXow#/registration |
| 8/13/24 | Domain 1 Updated the Domain 1 Student Achievement component address issue with subject area incorrectly associating ACT Science records to ACT Math. [Med] |
| 8/9/24 | Domain 3 Updated the Domain 3 Academic Growth component to address a rounding issue. Previously, values were rounded to the nearest whole number, but they should have been rounded to one decimal place. [Med] |
| 8/8/24 | Domain 3 Updated Domain 3 Point calculations for all Evaluated Indicators where the counts “Did not meet interim target but showed expected growth toward the next interim target.” by, correcting the “Years remaining until new interim targets” from the previous value of 6 years to the current value of 5 years. This change affects counts where the numerator of “Next interim target – prior year rate” divided by 5 is greater than or equal to “Current year rate – prior year rate.” See A-F manual Chapter 4 Page 38. annotation mark 1 [High] Reason The prior year (2023) TEA manual showed a denominator value of 6 in their example but the 2024 manual did display the change in year of “5” Detailed image for reference Domain 3 Updated the Domain 3 calculations for the New Campus methodology regarding total point inclusion. Previously, the criteria required at least 10 assessment results in both subjects, with 10 assessments in RLA and 10 assessments in mathematics, for the lowest student groups. The criteria have now been updated to require at least 10 assessment results in both subjects, with 10 assessments in RLA and 10 assessments in mathematics, for the all students group [Med] |
| 8/8/24 | CAF File We have received a few tickets regarding the upload of the 2024 CAF File. Just a reminder that we do not use this file in any capacity for the calculation of the A-F accountability reports. The last supported upload for this file was in the 2022-2023 year https://kb.ondatasuite.com/knowledge-base/4-10-7-caf/ Last posted supporting data file format for CAF can be found under the 2022 year. https://tea.texas.gov/student-assessment/testing/student-assessment-results/data-file-formats Update to post Through a search of the TEA website, we have located the posted 2023-2024 CAF layout that we were not aware of. This file format was not posted to the aforementioned TEA data file format listings page. At this time, we are evaluating if this file can be used in any capacity for the current year 2024 A-F reports. We will post more details as we progress through the review process. 2023-24 TEA Data File Format |
| 8/7/24 | FINAL CCMR LISTING File Upload Available The TEAL CCMR Verifier file center location is now ready to accept your FINAL CCMR Listing File Please review the KB article for details on how to make sure the file was loaded properly once your upload is complete. Thank you for your patience as we updated the parser. https://kb.ondatasuite.com/knowledge-base/teal-ccr-verifier-file/ |
| 8/6/24 | Domain 3 The calculation methodology for Domain 3 has been updated for the new campuses, specifically addressing High Focus criteria. [Med] |
| 8/5/24 | Domain 2 (This was part of the patch that went out over the weekend of 8/2) Addressed an issue in Doman 2 that was also including grade 3 in some instances. Grade level 3 are excluded from Domain 2. [High] This patch could have a potentially high impact on elementary campuses if they had any retained grade 3 testers in math and/or reading Reason: Supporting TEA Guidance TEA manual on page 25 School Progress, Part A evaluates STAAR (with and without accommodations) and STAAR Alternate 2 assessment results for grades 4–8 in RLA and mathematics, and STAAR English I, English II, and Algebra I end-of-course (EOC) assessment results. SAT/ACT results for accelerated testers are not included Domain 1 There was a labeling issue for SAT/ACT inclusions where A1 was incorrectly assigned as the EOC code in the list view. This has now been rectified. The correct labeling is as follows: EOC A1 for SAT/ACT Math, EOC E2 for SAT/ACT EBRW, and EOC SC for ACT Science. [Low] |
| Special Post 8/2/24 | Posted 08/02/24 3:40 PM Important note regarding the upload of the TEA FINAL LISTING VERIFIER FILE [High] Do not load your final TEAL TEA FINAL LISTING VERIFIER FILES until we have had time to adjust the parser. It is our understanding that TEA will release the TEAL Final Listing Verifier File this afternoon. The OnDataSuite CCMR Verifier file center is NOT ready to accept the 2024 FINAL LISTING VERIFIER file. Reason Because TEA does not provide a defined data file format for this files release, we will first need to review the first few files our districts attempt to upload to confirm the file structure. If you load your FINAL LISTING file it WILL OVERWRITE your currently loaded preliminary file and can cause your current A-F reports to recalculate and produce incorrect A-F calculated values. We will notify you when this can be uploaded After we have had an opportunity to view the latest file and test the upload we will update this A-F Update log to notify you when this file can be loaded. |
| 8/2/24 | Domain 2 Addressed and resolved an issue in Domain 2 that resulted in the exclusion of grades 9-12 from the dataset. This issue originated from a hotfix applied the previous evening. Comprehensive testing and validation have been conducted to ensure that grades 9-12 are now properly included. [High] |
| 7/30/24 | Domain 2 Corrected an issue in Domain2 where the “Did Not Meet” scale did not align correctly with the low scale to growth chart [Low] Lead4Ward Added Language version filter to Lead4Ward AccountabilityConnect platform to enhance STAAR Academic Growth report |
| 7/29/24 | Domain 1 Update Domain 1 SAT and ACT inclusions to address an issue where they were not being incorporated into the High Focus and Economically Disadvantaged counts. [Med] Domain 1-2-3 Resolved an issue across all domains that may have led to campuses not being rated due to their previous status in Ask Ted as a DEAP or JJAEP, resulting in them being classified under a different school type. [Low] All Summary Adjust the display settings on all summary views to ensure that entries labeled as ‘Campus Type Other’ are positioned at the bottom of the list [Low] Lead4Ward Integrated prior year teachers into the teacher selection feature within the Lead4Ward AccountabilityConnect platform to enhance STAAR Academic Growth tracking [Low] |
| 7/26/24 | Domain 3 Updated Domain 3 to exclude calculating from student counts and sub populating that are lacking prior year data, whether masked or uncalculated, from the TEA TEAL file [Med] Updated Domain 3 Summary to use Campus 3-12 Enrollment to source from TEA’s Campus 3-12 Enrollment List [Med] |
| 7/25/24 | Overall Ratings Update the overall ratings algorithm to address an issue where the rating was solely based on Domain 1 when only that domain was calculated, resulting in a 100% weight for Domain 1. [Low] Lead4Ward Updated the Lead4Ward AccountabilityConnect – STAAR Academic Growth report to include additional columns when drilling down in the report. The new columns, in order, are Growth Measure, Prior Year Performance Level, Prior Year Max Scale Score, Current Year Performance Level, Current Year Max Scale Score, and Teacher ID with drill-down capability |
| 7/24/24 | Domain 1 Resolved an issue in Domain 1 – STAAR Performance and Domain 3 – Academic Achievement where SAT Math inclusion students were not being included if they also had SAT Reading inclusion for the same student in the same year and campus. [Med] |
| 7/23/24 | Potential Effect of Patch Indicator Note from this point forward we will be posting a level after each patch description to indicate how much of a potential effect the patch may make on the overall report [Low] | [Med] | [High] Domain 2 Addressed an issue in Domain 2 – Part A: Academic Growth Score where incorrect prior year growth rates were being selected for students who had taken a Spanish test in the previous year. [Med] Domain 3 Resolved the issue with the drill-down functionality for Domain 3 Closing the Gaps – Student Achievement. The subpopulation drill-downs, which were previously displaying the denominator counts instead of the numerator counts, have been corrected. [Low] |
| 7/22/24 | Domain 1 District Level Student Achievement Scaled Score not showing We have fixed the issue with the Domain Overall Summary for the district, which was missing the Academic Achievement rating and causing the overall score to be incorrect. This was a temporary issue that occurred from 7 AM to 2 PM on June 22, 2024. |
| 7/18/24 | Domain 1 The updated Domain 1 CCMR (ODS) IBC results were not displayed. However, this did not impact your previous calculations, as it was only a display issue. Lead4Ward Update Lead4Ward accountabilityconnect – STAAR Academic Growth report. Added student list drill down to the following totals Tests Earning 0.0 points Tests Earning 0.5 points Tests Earning 1.0 points # of Tests Included in Calculation (C) |
| 7/16/24 | Domain 2 Resolved an issue in Domain 2 where Part B was not displaying when Part A had no results Updated the accountability subset methodology calculation for Domain 2, Part A. If a student transfers to another campus within the district after the October snapshot, they will not be included in Domain 2, Part A. Note: this methodology was already being applied to Domain 1 and Domain 3 calculations. Domain 3 Added list feature for Domain 3 Federal Graduation Rate Lead4Ward update Updated Lead4Ward STAAR Academic Growth to only include STAAR (with and without accommodations) and STAAR Alternate 2 assessment results for grades 4–8. |
| 07/10/2024 | Domain 1 Fixed issue in Domain 1 with list displaying columns and titles. Domain 2 Updated Domain 2 minimum size criteria methodology. |
| 7/09/2024 | Domain 3 Added Lowest Performing Eth/Race to Domain 3 Summary report. |
| 7/8/24 | Domain 3 updates Fixed an issue in Domain 3 Closing the Gaps, where prior year lowest performers with the same rate caused points to be calculated incorrectly. Fixed an issue with the Domain 3 Student Success (STAAR Only No CCMR) section not displaying Prior Year Rate information. lead4ward report update Fixed an issue in lead4ward: accountabilityconnect – STAAR Academic Growth where a district-level filter was incorrectly removing any student without matching values for Fall PEIMS CDCN and County-District-Campus Number. Upcoming A&A Collaborative Q&A registration link posted Reminder that the bi-weekly Assessment & Accountability Collaborative meeting will be held tomorrow (Tuesday) July 9 at 1:00 PM CST. These meetings provide updates to the latest system changes and provide an open forum for our clients to ask questions. You can register for this using the link below OnDataSuite A&A Collaborative #3 registration link |
| 7/4/24 | Domain 1 updates Update Domain 1 For campuses lacking the CCMR component, weight the STAAR component scaled score at 100 percent. Fixed an issue in Domain 1 where the TEA value display incorrectly showed the Met TSI criteria for at least one indicator. Domain 2 updates Update Domain 2 AEA Retest Growth and added drill down to list for numerator and denominator Updated the methodology for AEA Retest Growth in Domain 2. Updated the Domain 2 methodology to ensure that grade 03 students are not included. Domain 3 updates Updated Domain 3 for the prior year to indicate the data sources. An asterisk is now included for High Focus values not found in the TEAL file, indicating they were calculated independently. |
| 7/2/24 | Corrected a typo in Domain 3 for Fed Graduation in the prior year data, which incorrectly categorized ‘Two or More Races’ as ‘Pacific Islanders.’ Updated the methodology for identifying the two lowest performers in Domain 3 for new campuses. Previously, an error caused new campuses not to correctly identify their two lowest-performing categories. After a thorough review, it has been determined that the 2022-2023 year CTG file released in 2022-2023 is no longer necessary. During the recent update process, we ensured that any references to 2022-2023 year data were removed or commented out, as they were not being utilized. This decision was confirmed upon finalizing the documentation, which made it evident that the prior year data is redundant. We apologize for any confusion caused, especially regarding the communications around Domain 3. Moving forward, we will no longer require the prior year file, streamlining our processes and reducing unnecessary dependencies. Updated Domain 3 Student Student Success (STAAR Only No CCMR) Component to include High Focus from ‘Campus Closing the Gaps Domain Data Table’ element CNU00A001023R |
| 6/26/24 | Domain 2 updates Resolved an issue with the Domain 2 Total drill-down where not all students were being displayed. Although they were included in the calculations, they were missing from the drill-down list. Resolved an issue in Domain 2 where Relative Performance that was using AEA Retest Growth was excluding rating. |
| 6/25/24 | Update AEA Campuses for Domain 2 Part B Update AEA Campuses for Domain 2 Part B to include Retest Growth Methodology. Updated Domain 2 to use TEA’s Campus 3-12 Enrollment list Updated Domain 2 Campus 3-12 Enrollment and Eco Disadvantage percent to source from TEA’s Campus 3-12 Enrollment List https://tea.texas.gov/texas-schools/accountability/academic-accountability/performance-reporting/gr3-12-enrollment-list.pdf Updated Domain 3 Growth Component The Domain 3 Growth Component for the prior year’s High Focus contained a typographical error, resulting in the display of an incorrect column from the ‘Campus Closing the Gaps Domain Data Table’ |
| 6/24/24 | SAT/ACT Inclusion Updated SAT/ACT Inclusion methodology. Domain 2 Academic Growth Part A Updated 2024 STAAR Raw Scores and Scale Scores Associated with the Calculation of School Progress, Part A: Academic Growth within the A–F Accountability System and STAAR Raw Scores and Scale Scores Associated with High and Low Did Not Meet for Science and Social Studies Domain 3 Student Growth Update Domain 3 Student Growth to use the ‘Campus Closing the Gaps Domain Data Table’ High Focus data for the prior year. Update Years in US Schools Update the TELPAS Years in US Schools to source data from TELPAS data files instead of STAAR data files. This change is necessary because the STAAR 2024 data file no longer reports this data for any years in US schools other than year 2. This issue was causing EB students/ELs reported in TIDE as being in their first year in U.S. schools to not be excluded from accountability performance calculations. |
| 6/21/24 | Upcoming A&A Collaborative Q&A session posted The next Assessment & Accountability Collaborative #2 will be held on Wednesday, June 26, 2024, 1:00 PM. This session will cover all A-F reporting items we have encountered over the last two weeks. You can sign up for this and ALL future 2024-25 sessions by clicking on the ‘training’ link located at the top of the OnDataSuite/OnPoint menu. CCMR Verifier File Upload Issue Resolved We understand that some districts have had issues with the upload of the 2024 CCMR Verifier file. We have updated the supporting KB article with screenshots and clearer instructions on how to download the file(s) from TEAL. If you had issues with this upload, please review the updated KB article, then delete the CCMR Verifier files that you had previously loaded and re-upload your new files. Updated CCMR Verifier KB article https://kb.ondatasuite.com/knowledge-base/teal-ccr-verifier-file/ After your upload your files should appear in your file center as follows: Currentyear_CCMR_Verifier_00000.XLS will load into the 2022-2023 Data Year If you uploaded a listing file, this will be last years file and it will be placed in the 2021-2022 data year location. This is not a required file for this years 2024 A-F Calculation. |
| 6/20/24 | Important note regarding the Closing the Gaps data files required to calculate Domain 3 The data for your two lowest performers and prior year rates are sourced from the 2022 Accountability Reports, due to the absence of TEA released data for 2023. (The release of these reports is pending judicial ruling and decisions from the 88th Legislature during a special called session) For a precise evaluation, please download the TEAL posted 2023 “Campus Closing the Gaps Data Table” from your TEAL account as described in the following KB article https://kb.ondatasuite.com/knowledge-base/loading-teal-campus-closing-the-gaps-domain-data-table/ |
| 6/19/24 | Posted 4:51 CST Fixed an issue in Domain 3 Closing the Gaps that would cause High Focus for prior year to not display and calculate. Posted 4:10 CST Fixed an issue with Lowest 2 Performers being pulled from “Campus Closing the Gaps Domain Data Table” Updated the methodology for identifying new campuses, this fixes an issue where campuses were being identified as new and using the states default values. Changed the precision on the Lead4ward report’s scores to round to tenth place, previously was to whole numbers. Added provision for 3 D’s rule: If the Student Achievement domain scaled score is 70 or higher, this provision will not be applied. Added provision for 3 F’s rule : if the Student Achievement domain scaled score is 60 or higher, this provision will not be applied Posted 2:17 CST If you have loaded the ‘Campus Closing the Gaps Domain Data Table’ prior year data for Domain 3 Closing the Gaps: Academic Achievement – High Focus will be derived from this data. All other components still calculate prior year high focus from TSDS due to lack of this element in the ‘Campus Closing the Gaps Domain Data Table’ data file Posted 1:14 CST Resolved an issue in Domain 3 where prior year numbers from the “Campus Closing the Gaps Domain Data Table” were incorrectly pulling data from last year’s file instead of this year’s. This error caused miscalculations. The Domain 1 Graduation component was rounding values before scaling, which occasionally resulted in incorrect scaling. |
| 6/17/24 | Update to the Domain File Status Viewer Fixed issue in the domain file status viewer that was showing alt files listed as ‘x’ not loaded. Districts that loaded an alt file earlier should now see a green check mark to indicate the ALT file was loaded. Know issue with Closing the Gaps upload We are aware that there are issues with the upload of the Closing the Gaps file upload process and we are working on that this week. Districts who have submitted a ticket with issues associated with this file will receive a response via the ticket system to let you know when the issue has been resolved and we will also post to this update log once the fix and patch are going out. Know issue with Domain 3 ELPS calculation We are aware of the issue where the domain 3 ELPS portion is not calculating. Districts who have submitted a ticket with issues associated with this file will receive a response via the ticket system to let you know when the issue has been resolved and we will also post to this update log once the fix and patch are going out. We are sorry for the inconvenience. Please check back regularly for updates. |
| 6/14/24 | A-F Updates 06.13.2024 – Posted 1:45 CST Updated excel export to mirror current design of 2024 A-F reports By default, the ‘Campus Closing the Gaps Domain Data Table’ file will be used for updating the Closing the Gaps Domain 3 if it has been uploaded. Updates to the Closing the Gaps Domain 3 for 2024 will use state rates and lowest performers for new campuses for new campuses, including those that were new in 2023. Since TEA has not released the current data, we will use prior year data to calculate defaults. However, if you have uploaded your ‘Campus Closing the Gaps Domain Data Table,’ it will override these defaults. The new lead4ward Report STAAR Report is available now to all lead4ward accountability connect users under the accountability tab in the following folder: lead4ward: accountabilityconnect Users that do not have access to Accountability Connect or users that wish to sign up for Accountability Connect will need to contact John Fessenden at [email protected] |
| Update Log items posted prior to A-F Release 6/13/24 (Prep-Stage Items) | |
| 6/12/24 | Announcement – We will be releasing the 2024 A-F reporting section 06/13/24 In today’s Assessment & Accountability Collaborative meeting we announced that we will be releasing the 2024 A-F Reporting sections tomorrow morning (06/13/24) using the preliminary student data files. RESTRICTING ACCESS TO A-F REPORTS By default, all A-F reports will be accessible to any user who has been granted access to the ‘Accountability’ section of OnDataSuite. For districts that wish to restrict access to their A-F reporting we have created the following support article that explains in detail how this is done. https://kb.ondatasuite.com/knowledge-base/2024-a-f-reports-restricting-access/ For districts who asked for the recording link to todays A&A Collaborative meeting the recorded zoom session and supporting slides will be posted tomorrow. |
| 6/11/24 | Reminder of Assessment & Accountability (A&A) Collaborative meeting tomorrow 6/12/24 – Agenda Items Posted Our Bi-weekly A&A Collaborative meeting scheduled for tomorrow at 1:00 CST. Users can register by going into their OnDataSuite account and registering under the ‘training’ tab and searching for ‘OnDataSuite – Assessment & Accountability Collaborative’ Agenda Items to be covered 1. Current status of 2024 A-F release using prelim data 2. Discussion of files that are still needed 3. Discussion of user role setup to restrict access of 2024 A-F reports 4. Discussion of user settings needed to receive future A&A Collaborative mailouts 5. Discussion of finalized A&A Collaborative schedule & sign up availability 6. Hot Topic – Use of Focus lists on CCMR EWS reporting 7. Open Forum |
| 6/7/24 | TEA TEAL Posting 4-5-6 Year Longitudinal Graduation Files Districts should now have access to their 4,5 & 6 year longitudinal graduation files. These files will need to be uploaded for use in the upcoming calculation 2024 A-F Please download your files from TEAL and upload them into your OnDataSuite file center into the ‘Final Graduation Longitudinal Cohorts’ file center location. Supporting KB article: https://kb.ondatasuite.com/knowledge-base/final-grad-and-dropout/ Districts will notice that our supporting KB article images for this section are a bit outdated. If any district can take a few screenshots that support what this years 2024 TEAL process looks like and send it to us that would be greatly appreciated. To submit your images, please create a support ticket with the subject line that says “Attention John W: TEAL FGLC Images” and I will get the KB article updated. |
| 6/7/24 | Announcement – Status update addressing questions we have had since our last Accountability & Assessment Group meeting When will the 2024 A-F section be turned on under the Accountability section of OnDataSuite Our release timeline depends on the files our districts receive. In the past, inaccurate or missing data in preliminary files led to incorrect accountability rating projections. To prevent this, our tentative release date for the A-F section aligns with the district upload of Student Final (SF) Files. We aim to activate the 2024 A-F system in late July, coinciding with the final STAAR 3-8 release on Friday, July 19, 2024. https://www.texasassessment.gov/-/media/project/client-portals/texas/pdf/general-resources/2023-2024-calendar-of-events.pdf What if my district feels like their Student Preliminary files are accurate and want to use them to review assessment reporting outside of A-F prediction? We do understand that some districts may want to use their Student Preliminary (SP) files to begin their calculation of A-F as well as start to review campus results under the A-F reporting section of OnDataSuite. This option was also discussed in our initial Q&A meeting, and we are still in the process of reviewing the files our districts are loading to see if this option will still be available. So far, the SP EOC files that were provided to districts on 6/4/24 appear to be working without issue but we still encourage our districts to check their current SP EOC files for data reasonableness in total student counts and spot check for any data that may be missing or incorrect such as demographic or special population counts. Possible turning on of the 2024 A-F system after review period of upcoming STAAR 3-8 preliminary files sometime mid-June. We are now waiting for the release of the SP STAAR 3-8 prelim files scheduled for 6/11/24. After we have had time to review and TEST these files, we hope to have a clearer picture as to whether the SP files can be used in the absence of the SF files to serve as an advanced preliminary review of district accountability data. Again, we unfortunately cannot provide our districts with a release date because we do not know what the data files will contain. We are hopeful that we can turn it around shortly after our districts begin to upload their preliminary files on 6/11/24 and we have had a few days to review the data in those files. If these files are in working order it is possible that we may be able to turn on the 2024 A-F system for our districts as early as 6/17/24. |
| 5/23/24 | Announcement of OnDataSuite Accountability 2024 Q&A – Status update meeting #2 Scheduled for Friday May 31, 20244 We will be hosting our second A-F status meeting on Friday May 31, 2024 and will be posting the registration link sometime tomorrow (5/24) under the OnDataSuite training page section. Tentative agenda items for this meeting will include: Discussion of A-F reporting area restriction/release role assignment progress Review of OnDataSuite Accountability & Assessment Group future calendar dates |
| 5/21/24 | Question about release of upcoming A-F We have started to receive tickets from districts questioning when the preliminary A-F accountability ratings will be available. These questions were addressed in the first A-F Q&A Session we provided on 04/26/24 As a reminder, we are anticipating being able to calculate district A-F by sometime mid July when all available final files are available. We do not plan on using the prelim files for any prelim prediction. However, if preliminary files do contain the data necessary to for the system to start the calculations, we may be able to start the calculations by mid June. It just depends of the files. Our system is ready to calculate the data IF all the required files contain the necessary information AND if all files are available for ALL associated calculations. Suggested A-F support video to watch If you were not able to attend our April A-F session, we highly recommend watching our first A-F Q&A session titled “OnDataSuite Accountability 2024 Q&A – Preparation Stage” presented on 04/26/24. The video and supporting handout can be found under the ‘Training’ tab in your OnDataSuite account using the keyword “Accountability” Key items addressing this subject can be found in the following sections of the video link: Mark 32:40 – We discuss the anticipated preliminary release date of A-F Mark 33:43 – We show the testing release calendar and discuss dates that we are planning to use for A-F Accountability |
| 5/09/24 | OnDataSuite Accountability 2024 Q&A – Status update meeting 05/10/24 Agenda Items Posted The following items will be discussed in the upcoming 05/10/24 OnDataSuite Accountability 2024 Q&A Session. If you wish to sign up, please visit the Training page from within your OnDataSuite account and register. 1. Provide update on status of file center upload status report 2. Review updated Supplement File and how it will affect the CCMR EWS and A-F until the Verifier is loaded. 3. Request feedback on suggested monthly accountability meeting day/time 4. John Fessenden of lead4ward will provide updates on accountability connect/ OnDataSuite reporting 5. Open Forum Q&A |
| 4/22/24 | A-F Setup – Preliminary Q&A Zoom sessions added to OnDataSuite training page We have added 2 online Zoom Q&A sessions to help districts prepare for the upcoming 2024 OnDataSuite calculation of their preliminary/predicted A-F accountably. Users may register for these sessions by going into their OnDataSuite account and clicking on the ‘Training’ tab in the topmost menu bar in black. Search for keyword ‘Accountability’ and make sure to click the register button. For those that cannot make it, all sessions will be recorded. Q&A Session 1 – We will go over required file center uploads, discuss timelines of anticipated report release and open this session up for any questions districts my have. Session date: Friday 04/26/24 10:00 AM – 11:00 AM Q&A Session 2 – This session is scheduled for two weeks after the first Q&A to provide progress details and answer any in depth questions from our districts Session date: Friday 05/10/24 10:00 AM – 11:00 AM |