CCMR EWS System Update Log

As the CCMR Early Warning System evolves with annual state requirement changes and updates, we will periodically be pushing out updates to ensure that districts are reviewing the most accurately represented data possible. These updates are in direct relation to state-required changes as stated in annual accountability manual releases as well as system tickets input by districts notifying us of areas that need to be addressed. 

It is important to remember that the CCMR EWS report is different than the district Domain 1 CCMR calculation as it is not bound to the restrictions of the manual. This allows for the review of students’ possible CCMR points outside of the grade 12/graduate restrictions.

All data in this report should reflect the correlation between the PEIMS data files to the manually updated college board, ACT, TSIA, and IB files. 

This log is intended to provide our clients with a list of items that have been changed in the system in between scheduled system-wide version updates. 

Update Log

2/19/24Updates made to the CCMR IBC Column’s

Renamed ‘CCMR Met IBC Only’ column header. Header now titled ‘Flagged,
IBC Only

Reason for change: Wording was causing confusion. A value of ‘Y’ in this column was meant to represent the fact that the student was only meeting as a ‘Y’ in any of the projected IBC columns, but not in any other CCMR point location.

Example:  A student may have met the 2023 IBC and show ‘Y’ in IBC 2023 column, but would show as an ‘N’ in the CCMR Met column)

Moved ‘Flagged, IBC Only column to end of all IBC PEIMS columns
Reason for change: Moved from the CCMR Met column so that it would not cause confusion for reason stated above.

Updated effect of CCMR Supplement File “industry cert’ upload on all IBC PEIMS Met columns
Reason for change: An upload of the CCMR Supplement file for students using the ‘industry cert’ value was not being superseded by the PEIMS value. Use of the Industry Cert column in the supplement file would result in the display of the letter ‘S’ in all IBC columns as well as it counting as a ‘Y’ value in the CCMR Met column.

The updated logic now will place an ‘S’ value in the IBC columns ONLY if there is not a supporting PEIMS value present. Once a PEIMS value exists for the student, it will supersede the supplement file as either a ‘Y’ or ‘N’

For more information about the supplement file and its override process please review the CCMR EWS Supplement KB article: https://kb.ondatasuite.com/knowledge-base/ccmr-ews-supplement-files/

Update added to the CCMR EWS for AP/IB column in association with an uploaded supplement file
Added the ability use the CCMR Supplemental file to indicate a students anticipated students ‘met’ value for the AP/IB column. Users can now code a student as a ‘Y’ in the CCMR supplement file to be indicated as an ‘S’ value in the column, count as a ‘S’ in the CCMR EWS met column and be counted in the numerator in the AP/IB column when used.

For more information about the supplement file and its override process please review the CCMR EWS Supplement KB article: https://kb.ondatasuite.com/knowledge-base/ccmr-ews-supplement-files/

Reason for change: District Request
2/14/24CCMR EWS Associated Degree Calculation Updated
Updated calculation of Associated Degree PEIMS Column


E1596 Associate Degree Indicator Code (C088) = 1: Through
Fall PEIMS 23-24 reporting

E1596 Associate Degree Indicator Code (C235) = 2,3,4,5 or 6:
As of Summer PEIMS 23-24 reporting

Reason for change: See supporting TEA documentation
https://tea.texas.gov/texas-schools/accountability/academic-accountability/performance-reporting/academic-accountability-data-sources.pdf
1/31/24CCMR EWS Military Calculation Updated

Removed PEIMS from calculation of Military Column
PEIMS Fall – Interchange Student Enrollment 40203 School Leaver SchoolLeaverExtension Complex

E1589 Military Enlistment Indicator Code (C088) = 1

The inclusion of Military in the CCMR EWS calculation will now only be made if a CCMR EWS Supplement File is uploaded and will results in
CCMR EWS Military Column Value ‘S’ value AND CCMR EWS CCMR Met Column Value = ‘Y’

Reason for change: See supporting TEA documentation
https://tea.texas.gov/sites/default/files/ccmr-credit-for-military-enlistment-beginning-with-2023-graduates.pdf


CCMR EWS MET column updated to include ‘S’ from supplement file upload

Update to CCMR Met column. Value will now show the letter ‘S’ if a supplement file was uploaded. The ‘S’ value will be superseded by any other confirmed met indicator.

For example: If John Warren has a supplemental file uploaded indicating he should received OnRamps, the column will read ‘S’ and the CCMR Met column would also read ‘S’. 

However, if John Warren ALSO has an indicator of ‘Y’ in the CCMR Dual Credit location, then the CCMR Met column would read as ‘Y’


Updated the CCMR EWS Filter update to include
All CCMR
CCMR MET (Y & S)
CCMR MET (Y only)
CCMR MET (S only)
CCMR Not MET

Reason for change: District request to be able to filter CCMR Met by ‘S’ value only to track student progress without need to export to excel and filter.
12/6/23CCMR EWS report for years 2023-2024:

• IBC 2024, IBC 2025, and IBC 2026 columns have been added and reflect the CCMR requirements for IBC according to the phase-in including concentrator for 2025 (CTE Codes = 6 or 7) and completer for 2026 (CTE Codes = 7). These fields will calculate for all students regardless of the grade level. The CCMR supplement file is considered and will show S in all columns if not overridden with PEIMS reporting of the Post Secondary Certification Licensure code.

• CCMR Met will now apply the IBC PEIMS 2024-2026 columns according to the student’s grade level:
• 12th – IBC 2024 = Y
• 11th – IBC 2025 = Y
• 9th & 10th – IBC 2026 = Y

• Added CCMR Met IBC Only column to indicate those students who have CCMR Met = Y based solely on the IBC indicator (any IBC year)
12/5/23Updated all column value displays to display consistently
Example: Some columns used to display ‘Y’ or ‘N’ where others would display ‘Yes’ or ‘No’. Now all ‘Yes’ values are displayed as ‘Y’ and all ‘No’ values are displayed as ‘N’
10/23
Complete rewrite of SpEd Graduate with Adv Grad Plan now does the following:
Student has one attendance data element in any of the following:
• TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT (E0940)
• RS-TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT (E1688)
• RA-TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT (E1689)
• ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING (E0944)
• FLEX-ATTEND-TOTAL-SP-ED-MAINSTREAM-DAYS-ELIGIBLE (E1049)
• FLEX-ATTEND-DAYS-ELIGIBLE-IN-INSTR-SETTING (E1051)
Updated e0806
• GRADUATION-TYPE-CODE (C062, E0806)
o RHSP Value = 19, 22, 25, 28, or 31;
o DAP Value = 20, 23, 26, 29, or 32;
o FHSP* Value = 34, 35, 54, 55, 56 or 57

*If an FHSP code is used, an Endorsement Element ID must also be entered:
• FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE (C199, E1542)
o Value = 2
• STEM-ENDORSEMENT-INDICATOR-CODE (C199, E1544)
o Value = 2
• BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE (C199, E1545)
o Value = 2
• PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE (C199, E1546)
o Value = 2
• ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE (C199, E1547)
o Value = 2
• MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE (C199, E1548)
o Value = 2

Dual Credit Updated
PASS/FAIL-CREDIT-INDICATOR-CODE element E0949 added code 08

College Prep Courses Updated
COURSE-SEQUENCE-CODE element E0948 added codes D0, D2, D5, or D9

Added New Columns:
High Focus – Economically Disadvantaged, Emergent Bilingual, Current Special Education, Highly Mobile
Highly Mobile – Foster Care, Homeless, Migrant
Foster Care – E1528 (C196)
Homeless – E1082 (C182)
Migrant – E0984 (C088)

10/12/23Updates made to ACT and SAT CCMR Met calculations based on year of exam

ELAR- ACT
Prior to 2/15/23 >= 19 on English and >= 23 Composite
After 2/15/23 >= 40 combined score of English and Reading

ELAR – SAT
Prior to 3/5/2016 >= 1070 Combined Reading and Math AND >=500 on the Evidence Based Reading and Writing (ERW)
After 3/3/2016 >= 480 on the Evidence Based Reading and Writing (ERW)


MATH – ACT
Prior to 2/15/23
>= 19 for Mathematics and >= 23 Composite
After 2/15/23 >=22 Math

MATH – SAT
Prior to 3/5/2016
>= 1070 Combined Reading and Math AND >= 500 on Math
After 3/3/2016 >=530 Math


Supporting TAC Link
https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=19&pt=1&ch=4&rl=54


9/19/23CCMR EWS Industry Based Certification (IBC) Update for 2023 Accountability Reporting

This field calculation was updated in response to TEA emailed clarification response to how we calculated this value.

Added File/Field Location Used:
2022-2023 Interchange Student 40100 Student Basic Information StudentExtension Complex

Added Elements/Criteria/Notes Used:
2022-2023 E1733 Post Secondary Certification Licensure Result = 01 OR Prior to 2022-2023 E1640 Post Secondary Certification Licensure Code = values in C214 (Fall or Summer PEIMS)

Note: Only one criterion has to exist to get the credit.

Examples: *Student has two IBCs in 2022-2023, one with licensure result = 01, one with licensure result = 03, student gets credit *Student has one IBC in 2022-2023 with licensure result = 03 and one IBC in 2021-2022, student gets credit




NOTE: This update has not been applied to the IBC 2024 PEIMS column yet but will be updated soon and posted upon its completion
8/7/23ODS CTE Code
Added Auto calculation using Interchange Student Transcript 43415 Course Transcript CourseTranscriptExtension Complex


TEA CTE Code
Added PDM3-404-002 Career and Technical Education Student Roster
6/28/23IBC 2024 PEIMS
Udated to additionally take into account the Post Secondary Certification Licensure Result – E1733. If student only has IBCs recorded in 2022-2023 and beyond and ALL are either passed (code 02) or failed (code 03), IBC 2024 PEIMS will be N.
5/31/23CCMR EWS Industry Based Certification (IBC) Update for 2023 Accountability Reporting

This field calculation was updated in response to TEA emailed clarification response to how we calculated this value.

Added File/Field Location Used:
2022-2023 Interchange Student 40100 Student Basic Information StudentExtension Complex

Added Elements/Criteria/Notes Used:
2022-2023 E1733 Post Secondary Certification Licensure Result = 01 OR Prior to 2022-2023 E1640 Post Secondary Certification Licensure Code = values in C214 (Fall or Summer PEIMS)

Note: Only one criterion has to exist to get the credit.

Examples: *Student has two IBCs in 2022-2023, one with licensure result = 01, one with licensure result = 03, the student gets credit *Student has one IBC in 2022-2023 with licensure result = 03 and one IBC in 2021-2022, the student gets credit




NOTE: This update has not been applied to the IBC 2024 PEIMS column yet but will be updated soon and posted upon its completion
5/10/23Military PEIMS

Added back to Military column to CCMR EWS for use in calculation. Data is supplied from the CCMR EWS Supplement File not a PEIMS location

Supporting KB Article
12/1/22CCMR EWS Industry Based Certification (IBC) Update for 2022-2023 Accountability Reporting

Reflected in CCMR EWS IBC 2024 PEIMS column

Updated method of calculation will now require that a student is not only enrolled in an IBC course in their PEIMS record, but that the course has an associated/aligned program of study with a service ID level GREATER than 1. Only students that meet this criteria combination will achieve a 1 point value and be considered as a ‘Y’ in the CCMR Met column of your CCMR EWS report.

Supporting KB Article
Updated on 02/16/2024

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