As the CCMR Early Warning System evolves with annual state requirement changes and updates, we will periodically be pushing out updates to ensure that districts are reviewing the most accurately represented data possible. These updates are in direct relation to state-required changes as stated in annual accountability manual releases as well as system tickets input by districts notifying us of areas that need to be addressed.
It is important to remember that the CCMR EWS report is different than the district Domain 1 CCMR calculation as it is not bound to the restrictions of the manual. This allows for the review of students’ possible CCMR points outside of the grade 12/graduate restrictions.
All data in this report should reflect the correlation between the PEIMS data files to the manually updated college board, ACT, TSIA, and IB files.
This log is intended to provide our clients with a list of items that have been changed in the system in between scheduled system-wide version updates.
| Update Log | |
| 7/09/24 | Update made to the OnSync TSIA Accuplacer sync process Updated daily OnSync pulls to reload the latest 12 files. Each file covers a whole month with the exception of the latest one. This equates to about a year of data reloading every day to ensure that all students are captured. Reason: The College Board Accuplacer system is posting student scores into months that had already been previously pulled in the OnSync process. Our prior sync pull was only going back three months from day of pull to catch this, but the Accuplacer site was placing records even further back that we were not aware of. This rectifies the issue. Update made to the TSIA Accuplacer calculation of highest score used in any combination Math and Reading in the CCMR EWS report Fixed issue where highest scored item across all test records was not always being used in the calculation. Example: If a student tested in Mathematics on 1-11-23 and scored a 945 with a diagnostic score of 4 and later tested on 04-12-23 and scored a 940 with a diagnostic score of 6, the CCMR EWS would only use the one (highest) line of 945 and diagnostic value of 4 whereas it should have used the combination of 945 and a diagnostic value of 6 |
| 5/23/24 | Incorrect Supplement file template posted The CCMR EWS Supplement file template posted yesterday evening has been updated as of 05/23/24 at 10:41 CST. We had inadvertently posted the wrong template last night. Districts that downloaded the file posted between 6 pm 5/22/24 through 10:40 am 05/23/24 should delete that template file and download/use the file below. We apologize for any confusion. CCMR EWS Supplement File Template Link https://kb.ondatasuite.com/knowledge-base/2020-21-ods-ccmr-ews-supplemental-excel-template/ |
| 5/22/24 | Update to CCMR Supplemental file procedure Adding SPED Adv Grad Plan to CCMR Supplement File We will be adding a SPED Adv Grad Plan column to end of supplement file (Column T) Reason for addition: Multiple district request Important Note: As of 05/22/24 any update to a supplemental file after this posting will need to download and use the new template posted in the supporting KB article (link below). WHY? The new parser requires an upload column span from column A (Accountability Year) through column T (Sped Adv Deg Plan). The prior year column span was A through S What if I have a supplement file loaded prior to this date? This update does not affect supplement files that were uploaded prior to 05/22/24 using the prior template. However, any updates to the current file in your file center will require the use of the new template Supplement File KB Article: https://kb.ondatasuite.com/knowledge-base/ccmr-ews-supplement-files/ |
| 5/17/2024 | Update to IBC PEIMS 2024 The following will be excluded for the IBC PEIMS 2024 calculation for students in the class of 2024, accountability year 2025 [Earn IBC (2019–2022 & 2022–2025 lists with sunsetting limit) plus 1 course in aligned program of study ^1] (1) One course that is level two or higher (excludes Career Prep I, Extended Career Prep I, Project Based Research, and/or Scientific Research and Design) 12701300 Career Preparation I 12701305 Career Preparation I/Extended Career Preparation 12701500 Project-Based Research (First Time Taken) 12701510 Project-Based Research (Second Time Taken) 12701520 Project-Based Research (Third Time Taken) 13037200 Scientific Research and Design Why is this being done? See chart -Reference TEA Accountability Manual Chapter 2 page 19 https://tea.texas.gov/texas-schools/accountability/academic-accountability/performance-reporting/2024-accountability-manual-chapter-02.pdf |
| 5/17/24 | IBC PEIMS 2024, 2025, 2026 Update: We discovered some corrupted data items in our Aligned IBCs to Program of Study tables. IBCs and years impacted listed below. If you reported any IBC for the year(s) in the list below, your IBC PEIMS indicators could change. Years affected 2018-2019, 2019-2020, 2020-2021, 2021-2022 IBC affected 813 – Texas State Florist’s Association Level I Floral Certification Year affected 2024 IBCs affected 181 – ASE Heating, Ventilation, AC (HVAC) 271 – ASE Entry-Level Medium/Heavy Truck, Brakes (TB) 281 – ASE Entry-Level Medium/Heavy Truck, Diesel Engines (DE) 301 – ASE Entry-Level Medium/Heavy Truck, Electrical/Electronic Systems (TE) 321 – ASE Entry-Level Medium/Heavy Truck, Suspension and Steering (TS) 420 – Certified Veterinary Assistant, Level 1 537 – Feedyard Technician in Machinery Operation, Repair and Maintenance 660 – NCCER Heating, Ventilation, Air Conditioning Level I 830 – Water Operators, Class D 850 – Machining Measurement, Material, and Safety Level I 998 – HBI Pre-Apprenticeship Certificate Training (PACT), Brick Masonry 999 – HBI Pre-Apprenticeship Certificate Training (PACT), Building Construction Technology 1000 – HBI Pre-Apprenticeship Certificate Training (PACT), Basic Carpentry 1001 – HBI Pre-Apprenticeship Certificate Training (PACT), Core 1002 – HBI Pre-Apprenticeship Certificate Training (PACT), Basic Electrical 1003 – HBI Pre-Apprenticeship Certificate Training (PACT), Green Core 1004 – HBI Pre-Apprenticeship Certificate Training (PACT), Heating, Ventilation and Air Conditioning 1032 – Pre-Professional Certification in Nutrition, Food, and Wellness 1076 – Heating, Electrical, & Air Conditioning Technology (H.E.A.T.) 1085 – Microsoft Security, Compliance, and Identity Fundamentals |
| 5/14/24 | Update to CCMR EWS High Focus Column The following update was made to the CCMR EWS High Focus column calculation We updated the Eco Dis filter to accept “01”, “02” and “9” as valid responses, in addition to the original codes of “1”,”2″,”99″. Reason for update Several student information systems produce all the values listed above differently. This update looks for all variations of the accepted code. CCMR EWS Crosswalk calculation of high focus for reference Economically Disadvantaged – E0785 (C054) = 01, 02, 99 OR Emergent Bilingual – E0790 (C061) = 1, F, S OR Current Special Education – E0794 (C088) = 1 OR Highly Mobile https://kb.ondatasuite.com/knowledge-base/ccr-ews-crosswalk/ |
| 4/26/24 | Update to CCMR EWS ‘CCMR Met’ filter option We changed the filter options on the CCMR EWS report CCMR Met column to a multi-select option for Y,N,S that can be selected independently or all together. Prior to this update the filter process were grouped. Updated options are now Multi Select feature to allow Select All, Deselect All Y S N Prior Selections that were replaced All CCMR CCMR Met (Y & S) CCMR Met (Y Only) CCMR Met (S Only) CCMR Met Not Met |
| 4/17/2024 | Corrected Assoc Deg to include Fall Leavers if applicable. |
| 4/15/24 | Update to CCMR Supplemental file procedure CCMR Industry Certification – Removal of S override procedure. Users will now be required to remove a student from their supplement file to allow the system to calculate this value Reason for change: The current override logic would override an ‘S’ value if at least one Post Secondary Certification Licensure exists, override for any year. The CCMR calculation always checks first for data that supports the calculation of this item as intended. Clients had expected to see an ‘S’ value for students that had previously failed but supporting calculation logic data to confirmed an ‘N’, so the the ‘S’ was overridden. What does this mean?: The supplement file will no longer apply the override logic so users will have to remove the student from the supplement file Industry Certification location to allow the system to calculate using system data otherwise the cell will display the letter ‘S’ until its removal. Example A district has coded a 9th grade student as an ‘S’ in a supplement file in 2023. That student will show up as an ‘S’ in the IBC PEIMS Columns for the 2023, 2024, 2025, and 2026 years until the student is removed from the list. Once removed, the system will rely on PEIMS data to confirm the ‘Y’ or ‘N’ status of the student. Supplement File KB Article: https://kb.ondatasuite.com/knowledge-base/ccmr-ews-supplement-files/ |
| 4/15/24 | Update to CCMR Supplemental file procedure Adding Dual Credit to CCMR Supplement File We will be adding a Dual Credit column to end of supplement file Reason for addition: If a district receives a new student who obtained some dual credit college hours somewhere else, these values will never be reported by a location in the districts PEIMS file, therefore it would not be able to calculate dual credit completely. TEA is the entity who has the statewide course data. Supplement File KB Article: https://kb.ondatasuite.com/knowledge-base/ccmr-ews-supplement-files/ |
| 4/8/24 | Update to IBC PEIMS 2024 Per 2024 Accountability manual, Appendix H, page 186: If a course was ever a level 2 in any Program of Study, it will be considered a level 2 in all Programs of Study. Four Service IDs were changed to count as Level 2 regardless of the Program of Study code up through 2023-2024: 13009900-Professional Communications 13011400-Business Information Management I 03580810-Web Communications 13004210-Principles of Architecture This impact will cause anyone who passed the completed part of these courses in any year to count as Y for IBC PEIMS 2024 if aligned since the level is greater than 1. |
| 3/27/24 | Update to CCMR Supplement ‘S’ displays Modify the update logic for the CCMR Supplemental file to ensure that the IBC supplemental is correctly marked as “S” when appropriate. Note. Any student who has a supplemental file loaded will count in the CCMR EWS numerator until its value is either removed from the supplemental file upload OR is superseded by a confirmed data value override. For details on the CCMR Supplemental file and the override process please visit the related link below: https://kb.ondatasuite.com/knowledge-base/ccmr-ews-supplement-files/ |
| 3/11/24 | Update to AP/IB Supplement Override Logic Updated override logic used to calculate AP/IB when supplement file has been loaded for a student that also has AP or IB file loaded in file center. Reasons for change: Prior to this update a student who had a supplement file loaded that also had either an AP or IB file loaded would leave the default value shown in the AP/IB column and CCMR MET column showing as an ‘S’ value. The update now will allow the uploaded file to supersede supplement ‘S’ value and place either a ‘Y’ or ‘N’ value depending on the students uploaded score. AP Criterion score is >= 3 OR IB Criterion score is >= 4 For details on the supplemental file upload override logic please visit the related KB article supplement file upload override details |
| 3/06/24 | Update to IBC PEIMS 2024 Column Updated to require the Service ID to not only have a program of study level > 1 but to also have a course sequence code = 0, 2, 5, 9, D0, D2, D5, or D9 AND Pass/Fail Credit Indicator Code = 01 or 08 |
| 2/19/24 | Updates made to the CCMR IBC Column’s Renamed ‘CCMR Met IBC Only’ column header. Header now titled ‘Flagged, IBC Only‘ Reason for change: Wording was causing confusion. A value of ‘Y’ in this column was meant to represent the fact that the student was only meeting as a ‘Y’ in any of the projected IBC columns, but not in any other CCMR point location. Example: A student may have met the 2023 IBC and show ‘Y’ in IBC 2023 column, but would show as an ‘N’ in the CCMR Met column) Moved ‘Flagged, IBC Only‘ column to end of all IBC PEIMS columns Reason for change: Moved from the CCMR Met column so that it would not cause confusion for reason stated above. Updated effect of CCMR Supplement File “industry cert’ upload on all IBC PEIMS Met columns Reason for change: An upload of the CCMR Supplement file for students using the ‘industry cert’ value was not being superseded by the PEIMS value. Use of the Industry Cert column in the supplement file would result in the display of the letter ‘S’ in all IBC columns as well as it counting as a ‘Y’ value in the CCMR Met column. The updated logic now will place an ‘S’ value in the IBC columns ONLY if there is not a supporting PEIMS value present. Once a PEIMS value exists for the student, it will supersede the supplement file as either a ‘Y’ or ‘N’ For more information about the supplement file and its override process please review the CCMR EWS Supplement KB article: https://kb.ondatasuite.com/knowledge-base/ccmr-ews-supplement-files/ Update added to the CCMR EWS for AP/IB column in association with an uploaded supplement file Added the ability use the CCMR Supplemental file to indicate a students anticipated students ‘met’ value for the AP/IB column. Users can now code a student as a ‘Y’ in the CCMR supplement file to be indicated as an ‘S’ value in the column, count as a ‘S’ in the CCMR EWS met column and be counted in the numerator in the AP/IB column when used. For more information about the supplement file and its override process please review the CCMR EWS Supplement KB article: https://kb.ondatasuite.com/knowledge-base/ccmr-ews-supplement-files/ Reason for change: District Request |
| 2/14/24 | CCMR EWS Associated Degree Calculation Updated Updated calculation of Associated Degree PEIMS Column E1596 Associate Degree Indicator Code (C088) = 1: Through Fall PEIMS 23-24 reporting E1596 Associate Degree Indicator Code (C235) = 2,3,4,5 or 6: As of Summer PEIMS 23-24 reporting Reason for change: See supporting TEA documentation https://tea.texas.gov/texas-schools/accountability/academic-accountability/performance-reporting/academic-accountability-data-sources.pdf |
| 1/31/24 | CCMR EWS Military Calculation Updated Removed PEIMS from calculation of Military Column PEIMS Fall – Interchange Student Enrollment 40203 School Leaver SchoolLeaverExtension Complex E1589 Military Enlistment Indicator Code (C088) = 1 The inclusion of Military in the CCMR EWS calculation will now only be made if a CCMR EWS Supplement File is uploaded and will results in CCMR EWS Military Column Value ‘S’ value AND CCMR EWS CCMR Met Column Value = ‘Y’ Reason for change: See supporting TEA documentation https://tea.texas.gov/sites/default/files/ccmr-credit-for-military-enlistment-beginning-with-2023-graduates.pdf CCMR EWS MET column updated to include ‘S’ from supplement file upload Update to CCMR Met column. Value will now show the letter ‘S’ if a supplement file was uploaded. The ‘S’ value will be superseded by any other confirmed met indicator. For example: If John Warren has a supplemental file uploaded indicating he should received OnRamps, the column will read ‘S’ and the CCMR Met column would also read ‘S’. However, if John Warren ALSO has an indicator of ‘Y’ in the CCMR Dual Credit location, then the CCMR Met column would read as ‘Y’ Updated the CCMR EWS Filter update to include All CCMR CCMR MET (Y & S) CCMR MET (Y only) CCMR MET (S only) CCMR Not MET Reason for change: District request to be able to filter CCMR Met by ‘S’ value only to track student progress without need to export to excel and filter. |
| 12/6/23 | CCMR EWS report for years 2023-2024: • IBC 2024, IBC 2025, and IBC 2026 columns have been added and reflect the CCMR requirements for IBC according to the phase-in including concentrator for 2025 (CTE Codes = 6 or 7) and completer for 2026 (CTE Codes = 7). These fields will calculate for all students regardless of the grade level. The CCMR supplement file is considered and will show S in all columns if not overridden with PEIMS reporting of the Post Secondary Certification Licensure code. • CCMR Met will now apply the IBC PEIMS 2024-2026 columns according to the student’s grade level: • 12th – IBC 2024 = Y • 11th – IBC 2025 = Y • 9th & 10th – IBC 2026 = Y • Added CCMR Met IBC Only column to indicate those students who have CCMR Met = Y based solely on the IBC indicator (any IBC year) |
| 12/5/23 | Updated all column value displays to display consistently Example: Some columns used to display ‘Y’ or ‘N’ where others would display ‘Yes’ or ‘No’. Now all ‘Yes’ values are displayed as ‘Y’ and all ‘No’ values are displayed as ‘N’ |
| 10/23 | Complete rewrite of SpEd Graduate with Adv Grad Plan now does the following: Student has one attendance data element in any of the following: • TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT (E0940) • RS-TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT (E1688) • RA-TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT (E1689) • ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING (E0944) • FLEX-ATTEND-TOTAL-SP-ED-MAINSTREAM-DAYS-ELIGIBLE (E1049) • FLEX-ATTEND-DAYS-ELIGIBLE-IN-INSTR-SETTING (E1051) Updated e0806 • GRADUATION-TYPE-CODE (C062, E0806) o RHSP Value = 19, 22, 25, 28, or 31; o DAP Value = 20, 23, 26, 29, or 32; o FHSP* Value = 34, 35, 54, 55, 56 or 57 *If an FHSP code is used, an Endorsement Element ID must also be entered: • FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE (C199, E1542) o Value = 2 • STEM-ENDORSEMENT-INDICATOR-CODE (C199, E1544) o Value = 2 • BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE (C199, E1545) o Value = 2 • PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE (C199, E1546) o Value = 2 • ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE (C199, E1547) o Value = 2 • MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE (C199, E1548) o Value = 2 Dual Credit Updated PASS/FAIL-CREDIT-INDICATOR-CODE element E0949 added code 08 College Prep Courses Updated COURSE-SEQUENCE-CODE element E0948 added codes D0, D2, D5, or D9 Added New Columns: High Focus – Economically Disadvantaged, Emergent Bilingual, Current Special Education, Highly Mobile Highly Mobile – Foster Care, Homeless, Migrant Foster Care – E1528 (C196) Homeless – E1082 (C182) Migrant – E0984 (C088) |
| 10/12/23 | Updates made to ACT and SAT CCMR Met calculations based on year of exam ELAR- ACT Prior to 2/15/23 >= 19 on English and >= 23 Composite After 2/15/23 >= 40 combined score of English and Reading ELAR – SAT Prior to 3/5/2016 >= 1070 Combined Reading and Math AND >=500 on the Evidence Based Reading and Writing (ERW) After 3/3/2016 >= 480 on the Evidence Based Reading and Writing (ERW) MATH – ACT Prior to 2/15/23 >= 19 for Mathematics and >= 23 Composite After 2/15/23 >=22 Math MATH – SAT Prior to 3/5/2016 >= 1070 Combined Reading and Math AND >= 500 on Math After 3/3/2016 >=530 Math Supporting TAC Link https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=19&pt=1&ch=4&rl=54 |
| 9/19/23 | CCMR EWS Industry Based Certification (IBC) Update for 2023 Accountability Reporting This field calculation was updated in response to TEA emailed clarification response to how we calculated this value. Added File/Field Location Used: 2022-2023 Interchange Student 40100 Student Basic Information StudentExtension Complex Added Elements/Criteria/Notes Used: 2022-2023 E1733 Post Secondary Certification Licensure Result = 01 OR Prior to 2022-2023 E1640 Post Secondary Certification Licensure Code = values in C214 (Fall or Summer PEIMS) Note: Only one criterion has to exist to get the credit. Examples: *Student has two IBCs in 2022-2023, one with licensure result = 01, one with licensure result = 03, student gets credit *Student has one IBC in 2022-2023 with licensure result = 03 and one IBC in 2021-2022, student gets credit  NOTE: This update has not been applied to the IBC 2024 PEIMS column yet but will be updated soon and posted upon its completion |
| 8/7/23 | ODS CTE Code Added Auto calculation using Interchange Student Transcript 43415 Course Transcript CourseTranscriptExtension Complex TEA CTE Code Added PDM3-404-002 Career and Technical Education Student Roster |
| 6/28/23 | IBC 2024 PEIMS Udated to additionally take into account the Post Secondary Certification Licensure Result – E1733. If student only has IBCs recorded in 2022-2023 and beyond and ALL are either passed (code 02) or failed (code 03), IBC 2024 PEIMS will be N. |
| 5/31/23 | CCMR EWS Industry Based Certification (IBC) Update for 2023 Accountability Reporting This field calculation was updated in response to TEA emailed clarification response to how we calculated this value. Added File/Field Location Used: 2022-2023 Interchange Student 40100 Student Basic Information StudentExtension Complex Added Elements/Criteria/Notes Used: 2022-2023 E1733 Post Secondary Certification Licensure Result = 01 OR Prior to 2022-2023 E1640 Post Secondary Certification Licensure Code = values in C214 (Fall or Summer PEIMS) Note: Only one criterion has to exist to get the credit. Examples: *Student has two IBCs in 2022-2023, one with licensure result = 01, one with licensure result = 03, the student gets credit *Student has one IBC in 2022-2023 with licensure result = 03 and one IBC in 2021-2022, the student gets credit NOTE: This update has not been applied to the IBC 2024 PEIMS column yet but will be updated soon and posted upon its completion |
| 5/10/23 | Military PEIMS Added back to Military column to CCMR EWS for use in calculation. Data is supplied from the CCMR EWS Supplement File not a PEIMS location Supporting KB Article |
| 12/1/22 | CCMR EWS Industry Based Certification (IBC) Update for 2022-2023 Accountability Reporting Reflected in CCMR EWS IBC 2024 PEIMS column Updated method of calculation will now require that a student is not only enrolled in an IBC course in their PEIMS record, but that the course has an associated/aligned program of study with a service ID level GREATER than 1. Only students that meet this criteria combination will achieve a 1 point value and be considered as a ‘Y’ in the CCMR Met column of your CCMR EWS report. Supporting KB Article |