Focus List

Use focus lists to isolate a group of staff or students in order to look at the data pertaining to them more specifically.

Creating:

• Option 1: From a generated “list” of student or staff names, locate the “Focus List” tab just below the title of the report.  

• Create New Focus List
  • The title may be edited
  • Select Submit
• OR
• Append List to Existing Focus List– This feature will add the students/staff to an already existing focus list
  • Browse to a current focus list
  • Select Submit to add
• Option 2: From a student’s profile dashboard page, locate the “Focus List” section at the bottom right corner

• Option 3: From the ‘Focus List’ tab (top black menu bar), use ‘Upload Focus List’ to upload a list of TX Unique IDs, Local IDs or SSNs.

• Step 1: Use the drop down to select ‘Focus List Type’:
  • Student
  • Staff
• Step 2: Use drop down to select ‘ID Type’:
  • TX Unique ID
  • Local ID’s (Student Only)
  • Social Security No.
• Step 3: Title focus list in ‘Focus List Name’
• Step 4: Use ‘Browse’ to find file and ‘Upload’ to load IDs to the data entry box
  • NOTE: The file to be uploaded should be a CSV file
• Step 5: Data Entry Box
  • Update IDs loaded from CSV file if desired
    • and/or
  • Type IDs into the blank box with commas separating each number
    • Tip: Use for small focus lists
• Step 6: Create Focus List

Utilization:

An ad hoc report may now be created using a Focus List in the Report Center for Student, Assessment, or Staff. The report will ONLY pull data for the staff/students on the Focus List.

• Select a Focus List from the Focus List drop down box.

• Then, create report as usual. (Select Category/Criteria)

Some custom reports also have the option to choose a Focus List as the data source.

Staff/Student Overview tab on Profile/Dashboard – access to profile student or staff details required.

• A Staff or Student can be added to or removed from an already existing focus list from the Staff/Student profile Overview tab.
• The Profile Overview will also show any focus lists for which this person is a member.

Locate:

To find a complete listing of the focus groups created, select “Focus List” from the black menu bar.

From here, options include:

• Edit 
  • Select members of the Focus list to remove
  • Share Focus list with other ODS users including User Groups
  • Edit the Title of the Focus List
  • Delete the Focus List
  • Duplicate the Focus List
  • Share the Focus List 
• Upload Focus list:
  • Add new members to a Focus List
  • Upload a Focus List manually – (see above)

NOTE: Click on the title to display members of the Focus List